Meeting Details

  • Meeting Date: Tuesday, 04th August 2026
  • Time: 4:30 P.M. IST
  • Mode: Video Conferencing/Other Audio Visual Means
  • Deemed Venue: Registered Office at 1/24 G.S.T Road, Meenambakkam, Chennai – 600027, Tamil Nadu
  • Cut-off Date: Tuesday, 28th July 2026
  • Remote e-voting Period: Saturday, 01st August 2026 at 10:00 A.M. to Monday, 03rd August 2026 at 5:00 P.M.

Ordinary Business

1. Adoption of Financial Statements: To consider and adopt the Audited Financial Statement for the financial year ended 31st March 2026 along with reports of Board of Directors and Auditors.

2. Dividend Declaration: To declare a final dividend of ₹3.50 per equity share (face value ₹10) for FY2025-26. The dividend, if approved, will be paid on or before 31st August 2026. Record date for dividend payment is 28th July 2026.

3. Director Re-appointment: To appoint Mr. Arjun Singh Oberoi (DIN: 00052106) as a Director liable to retire by rotation. He currently serves as Director and retires by rotation.

Special Business

4. Appointment of Independent Director: To appoint Mr. Atul Hiralal Shah (DIN: 02538052) as Non-Executive Independent Director for a term of 5 consecutive years effective 20th June 2026, not liable to retire by rotation. His appointment is recommended by the Nomination and Remuneration Committee.

5. Related Party Transactions: To approve material related party transactions with EIH Limited (promoter company) for purchase and sale of goods, services, and fixed assets for an aggregate amount up to ₹1,400 million (Rupees one thousand four hundred million) for the period from the date of this AGM up to the date of the 44th AGM (maximum 15 months). Transactions will be at arm's length and in the ordinary course of business. EIH Limited holds 36.81% direct shareholding in the company.

6. Commission to Non-Executive Independent Directors: To approve payment of commission to Non-Executive Independent Directors not exceeding 1% per annum of net profits (calculated u/s 198 of Companies Act, 2013) for five financial years commencing 1st April 2026. The commission payable to each director shall not exceed ₹12,50,000 per annum.

Voting and Participation Instructions

  • Remote e-voting: Available through NSDL platform (https://www.evoting.nsdl.com/) from 01-03 August 2026.
  • VC/OAVM Login: Members can join the meeting through NSDL e-Voting system using their user ID and password.
  • Scrutinizer: Mr. Arun Kumar Gupta appointed to scrutinize the voting process.
  • Results: Voting results will be placed on company website (www.eihassociatedhotels.in) and stock exchange websites.

Additional Information

  • The notice and annual report are available on company website (https://www.eihassociatedhotels.in), BSE (www.bseindia.com), NSE (www.nseindia.com), and NSDL (www.evoting.nsdl.com).
  • Members holding shares in physical form are urged to dematerialize their shares. SEBI has provided a special window from 05th February 2026 to 04th February 2027 for processing certain physical transfers subject to conditions.
  • The company has initiated the 'Saksham Niveshak' campaign for shareholders with unclaimed dividends to update KYC details.