Meeting Details

The 20th Annual General Meeting was held on Thursday, August 27, 2026 at 10:00 AM (IST) through Video Conferencing (VC) / Other Audio Visual Means (OAVM). The meeting was conducted in accordance with Section 96 and 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rules, 2014 (as amended), Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 and relevant MCA Circulars.

Directors and Attendees

Directors Present:

  • Mr. Sudarsan Varadaraj (DIN: 00133533) - Chairman and Managing Director
  • Dr. Jairam Varadaraj (DIN: 00003361) - Non-Executive Director
  • Mr. Harsha Varadaraj (DIN: 06856957) - Executive Director
  • Mrs. Parvathi Srinivasan (DIN: 10646746) - Independent Director and Chairperson of Audit Committee
  • Mr. Sarathraj Selvakumar (DIN: 08904057) - Independent Director and Chairman of Stakeholders Relationship Committee
  • Mr. Ashty David (DIN: 01813998) - Independent Director and Chairman of Nomination and Remuneration Committee

Other Attendees:

  • Mr. S R Venkatachalam, Chief Financial Officer
  • Mr. Faizur Rehman Allaudeen, Company Secretary and Compliance Officer
  • Mrs. Jayasree NV, General Manager - Finance
  • Mr. A. Arun, Partner of M/s. Arun & Co., Chartered Accountants (Statutory Auditors)
  • Mr. B. Anand, Partner of M/s. Reddy, Goud and Janardhan, Chartered Accountants (Internal Auditors)
  • Mr. M D Selvaraj, Managing Partner of M/s. MDS & Associates LLP, Company Secretaries (Scrutinizer)
  • 48 members representing 26,271,323 equity shares attended through VC/OAVM

Resolutions Considered

Ordinary Business:

  • Item 1: Adoption of audited standalone financial statements along with consolidated financial statements including statement of profit and loss (including other comprehensive income), statement of cash flows and statement of changes in equity for financial year ended March 31, 2026 together with notes and reports of board of directors and auditors (Ordinary Resolution)
  • Item 2: Re-appointment of Sudarsan Varadaraj (DIN: 00133533) as Director on retirement by rotation (Ordinary Resolution)

Special Business:

  • Item 3: Approval for re-appointment of Sudarsan Varadaraj (DIN: 00133533) as Chairman and Managing Director for further period of 5 years with effect from January 1, 2027 and remuneration payable to him (Special Resolution)
  • Item 4: Approval for re-appointment of Harsha Varadaraj (DIN: 06856957) as Whole-time Director (designated as "Executive Director") for further period of 5 years with effect from November 6, 2026 and remuneration payable to him (Special Resolution)
  • Item 5: Ratification of remuneration payable to M/s. P. Mohan Kumar & Co., (Firm Registration No.100490), Cost Auditor for financial year 2026-27 (Ordinary Resolution)

Voting Process

Remote e-voting facility was provided by MUFG Intime India Private Limited (MIIPL) (formerly known as "Link Intime India Private Limited"), which commenced on Monday, August 24, 2026 at 09:00 AM (IST) and ended on Wednesday, August 26, 2026 at 05:00 PM (IST). Shareholders present at the AGM who had not cast their vote through remote e-voting were provided opportunity to cast votes through e-voting at the meeting.

Mr. M D Selvaraj, Managing Partner of M/s. MDS & Associates LLP, Company Secretaries, Coimbatore was appointed as Scrutinizer to conduct remote e-voting and e-voting process in fair and transparent manner and to ascertain requisite majority.

Meeting Proceedings

The meeting was called to order at 10:00 AM with confirmation that requisite quorum was present. Statutory registers were made available electronically for inspection. The notice of AGM along with audited financial statements and Directors report were taken as read. Observations in Statutory Auditors' report and Secretarial Auditor's report were noted as self-explanatory with necessary compliance steps taken.

Due to interest in Agenda Items 2, 3 & 4, Mr. Sudarsan Varadaraj read summaries of Items 1 and 5, while Mrs. Parvathi Srinivasan occupied the Chair and read summaries of Items 2, 3 & 4.

No shareholders registered as speakers and no queries were received through chat box. The e-voting facility remained open for 15 minutes after meeting conclusion for shareholders to cast votes.

Compliance and Results

The meeting concluded at 10:13 AM (IST) with e-voting facility extended for another 15 minutes and disabled at 10:28 AM (IST). Results of voting were to be declared within prescribed time with consolidated scrutinizer's report along with voting results to be submitted to National Stock Exchange of India Limited and placed on websites of MUFG Intime India Private Limited (https://instavote.linkintime.co.in) and Company's website (www.elgirubber.com).

Resolutions were deemed to be passed subject to receipt of requisite majority. The proceedings were recorded and the recorded video was to be made available on Company website.