Meeting Details

The 33rd Annual General Meeting will be held on Wednesday, September 30, 2026, at 12:15 PM through Video Conferencing/Other Audio-Visual Means (VC/OAVM). The deemed venue for the AGM is the registered office of the Company.

Ordinary Business Items

ITEM NO. 1: ADOPTION OF FINANCIAL STATEMENTS

To receive, consider and adopt the Audited Standalone and Consolidated Financial Statements of the Company for the Financial Year ended March 31, 2026, along with the Auditor's Report and the Board's Report thereon.

ITEM NO. 2: APPOINTMENT OF DIRECTOR

To appoint Mr. Rajesh Monga (DIN: 00249642) as a Director who retires by rotation and being eligible, offers himself for re-appointment. The resolution references Section 152 and other applicable provisions of the Companies Act, 2013.

ITEM NO. 3: RE-APPOINTMENT OF STATUTORY AUDITORS

To re-appoint M/s. B.B. Chaudhry & Co., Chartered Accountants (Firm Registration No. 001784N), as Statutory Auditors for a second term of five consecutive years. The appointment would be from the conclusion of the 33rd AGM until the conclusion of the 38th AGM in 2031. Remuneration will be fixed by the Board of Directors in consultation with the Statutory Auditors, in addition to reimbursement of applicable taxes and out-of-pocket expenses.

Key Dates and Administrative Details

  • Book Closure Period: Thursday, September 24, 2026 to Wednesday, September 30, 2026 (both days inclusive)
  • Cut-off Date for Voting Eligibility: Wednesday, September 23, 2026
  • Remote E-voting Period: Sunday, September 27, 2026 at 9:00 AM to Tuesday, September 29, 2026 at 5:00 PM
  • AGM Access Time: Meeting will be accessible from 12:00 PM IST (15 minutes before start) and may close 30 minutes after scheduled start time (by 12:45 PM)

Director Re-appointment Details (Annexure A)

Mr. Rajesh Monga (DIN: 00249642) seeks re-appointment with the following particulars:

  • Date of Birth: July 21, 1961
  • Associated with the Company since its inception
  • Qualification: Bachelor's Degree
  • Experience: Extensive experience in procurement and international trading of agricultural commodities
  • Nature of Expertise: Procurement and international trading of agricultural commodities
  • Remuneration: Without remuneration (both last drawn and proposed)
  • Shareholding: 8.53% (10,23,280 Equity Shares)
  • Relationship: Relative of Mr. Anil Monga, Chairman and Managing Director
  • Board Meeting Attendance: Attended all six meetings held during the financial year
  • Other Directorships: NIL
  • Committee Memberships: 1 committee membership in the Company

Statutory Auditor Re-appointment Details (Annexure B)

M/s. B.B. Chaudhry & Co., Chartered Accountants (Firm Registration No. 001784N) proposed for re-appointment:

  • Recommended by Audit Committee on September 4, 2026
  • Approved by Board of Directors on September 4, 2026
  • Brief Profile: Proprietor Mr. B.B. Chaudhry has over 50 years of experience in financial management, statutory and management audits, taxation, and advisory services including Income Tax and GST

Shareholder Participation Procedures

The notice provides extensive instructions for:

  • Remote e-voting through NSDL and CDSL platforms for demat shareholders
  • InstaVote registration for physical shareholders and non-individual shareholders
  • InstaMeet VC platform for attending the virtual meeting
  • Speaker registration requirements for those wishing to speak during the AGM
  • Helpdesk contact information for technical support

Registrar and Transfer Agent

MUFG Intime India Private Limited (Formerly Link Intime India Private Limited) serves as the Registrar and Transfer Agent.

Electronic Communication

The Annual Report for FY 2025-26 and AGM notice are being sent electronically to members with registered email addresses. Physical copies will be dispatched only upon request.

Scrutinizer Appointment

CS Saurabh Agrawal (Membership No. FCS 5430) from M/s Saurabh Agrawal & Co. has been appointed as Scrutinizer for the e-voting process.