Meeting Details

  • Date: Friday, September 25, 2026
  • Time: 4:00 PM (IST)
  • Mode: Video Conferencing (VC) / Other Audio Visual Means (OAVM)
  • Deemed Venue: Registered office at 13/1, International Airport Road, Bettahalasuru Post, Bengaluru – 562157, Karnataka, India
  • Legal Basis: Conducted in compliance with MCA Circulars (General Circular No. 14/2020, 17/2020, 20/2020, 02/2022, 03/2025) and SEBI Circular No. SEBI/HO/CFD/CFDPoD-2/P/CIR/2024/133 dated October 3, 2024

Proposed Resolutions and Implications

Ordinary Business

1. Adoption of Financial Statements: To receive, consider and adopt the audited financial statements (including consolidated financial statements) for the financial year ended March 31, 2026, along with reports of Board of Directors and Auditors.

2. Declaration of Dividend: To declare a dividend of ₹1 per equity share of face value ₹2 each for FY ended March 31, 2026. Record date fixed as September 18, 2026. Dividend payment will be made through electronic mode within 30 days from AGM date.

3. Appointment of Director: To appoint Mr. Suhas Donthi Manjunatha (DIN: 09671635) who retires by rotation under Section 152(6) of Companies Act, 2013 and offers himself for re-appointment.

Special Business

4. Ratification of Cost Auditor Remuneration: Ordinary Resolution to ratify remuneration not exceeding ₹1,50,000 plus applicable taxes and reimbursement of out-of-pocket expenses payable to M/s. Murthy & Co. LLP, Cost Accountants (Firm Registration No. 000648) for conducting cost audit for FY 2026-27.

Voting Process and Methods

  • Remote e-Voting Period: Tuesday, September 22, 2026 at 9:00 AM to Thursday, September 24, 2026 at 5:00 PM
  • Cut-off Date: September 18, 2026 (Record Date)
  • Service Provider: National Securities Depository Limited (NSDL)
  • Voting Methods:
  • Individual shareholders in demat mode can vote through their demat accounts
  • Other shareholders can vote through NSDL e-Voting website https://www.evoting.nsdl.com/
  • e-Voting also available during AGM for those who haven't voted remotely
  • Scrutinizer: Mr. Vijayakrishna K T (FCS Membership No. 1788; CP No. 980) appointed to collate electronic voting process

Key Voting Information

  • Physical presence dispensed with; no proxy facility available
  • Facility available for 1000 members on first-come-first-served basis (excludes large shareholders, promoters, institutional investors, directors, KMPs, committee chairpersons, auditors)
  • Institutional/Corporate members must send scanned copy of Board Resolution to scrutinizer at vijaykt@vjkt.in and evoting@nsdl.com
  • Attendance through VC/OAVM counts for quorum under Section 103 of Companies Act, 2013
  • Scrutinizer to submit report within 2 working days from conclusion of e-voting period
  • Results will be disclosed during AGM proceedings and uploaded on company website https://www.emmveepv.com/investors

Compliance with Laws and Regulations

The meeting is convened in compliance with:

  • Companies Act, 2013
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Secretarial Standard on General Meetings (SS-2)
  • Companies (Management and Administration) Rules, 2014
  • MCA and SEBI circulars permitting virtual AGMs

Tax and Dividend Information

  • Dividend income taxable under Income Tax Act, 2025
  • TDS deduction at 10% under Section 393 of IT Act (20% if PAN not submitted)
  • No TDS if aggregate dividend does not exceed ₹10,000
  • Members must update residential status, PAN details, and bank account information with Depository Participants
  • Unpaid/unclaimed dividend after 7 years transferred to Investor Education and Protection Fund (IEPF)

Signatories and Roles

  • Pawan Kumar Jain: Chief Financial Officer - signed submission letter to exchanges
  • Manjunatha Donthi Venkatarathnaiah: Managing Director (DIN: 00249495) - signed notice and explanatory statement

Additional Information

  • Documents available for electronic inspection without fee from notice date until AGM date
  • Members can send questions to investorrelations@emmvee.in by September 22, 2026
  • Company complied with SEBI SOP for dispute resolution and ODR Portal requirements
  • Hard copies available upon request to investorrelations@emmvee.in or einward.ris@kfintech.com
  • Director details provided in Annexure-1 as per Regulation 36(3) of SEBI LODR Regulations