Meeting Details

The 17th Annual General Meeting will be held on Wednesday, September 30, 2026 at 12:30 p.m. (IST) through Video Conferencing/Other Audio-Visual Means. The meeting is being conducted in compliance with relevant circulars issued by the Ministry of Corporate Affairs and SEBI, including MCA Circular dated September 22, 2025 and previous circulars that allow virtual meetings until further orders.

Proposed Resolutions and Implications

Ordinary Business:

1. To receive, consider and adopt the Audited financial statements of the company for the financial year ended March 31, 2026 together with the Reports of the Auditors and the Directors thereon.

2. To appoint a Director in place of Mr. Dipesh Dinesh Sanspara (DIN: 07890494), who retires by rotation in terms of Section 152 of the Companies Act, 2013 and being eligible, offers himself for re-appointment.

Special Business:

3. Appointment of Mr. Jayesh Jethalal Patel (DIN: 11920803) as an Independent Director for a term of five consecutive years commencing from September 05, 2026 to September 04, 2031 (Special Resolution).

4. Appointment of Mr. Dineshkumar Pragjibhai Monpara (DIN: 11921551) as an Independent Director for a term of five consecutive years commencing from September 05, 2026 to September 04, 2031 (Special Resolution).

Both independent director appointments are based on recommendations of the Nomination and Remuneration Committee and require special resolution approval as per Regulation 25(2A) of SEBI Listing Regulations.

Voting Process and Methods

The Company provides remote e-voting and venue e-voting facility through Central Depository Services (India) Limited (CDSL). The cut-off date for determining voting eligibility is Wednesday, September 23, 2026. The remote e-voting period commences on Saturday, September 26, 2026 at 9:00 A.M. and ends on Tuesday, September 29, 2026 at 5:00 P.M.

Members can vote through multiple methods:

  • Individual shareholders holding securities in demat mode can vote through CDSL/NSDL systems
  • Physical shareholders and non-individual shareholders can vote through CDSL e-Voting system at www.evotingindia.com
  • Members attending the AGM who haven't voted remotely can vote during the meeting

Shareholder Participation and Technical Details

The facility of participation at the AGM through VC/OAVM will be made available to at least 1000 members on first come first served basis, excluding large shareholders (holding 2% or more), promoters, institutional investors, directors, KMPs, committee chairpersons, and auditors who can attend without restriction.

Shareholders wishing to speak during the meeting must register at least 7 days in advance by sending their details to the company email. Queries can also be submitted 7 days prior to the meeting for email response.

Compliance with Laws and Regulations

The notice confirms compliance with:

  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Companies Act, 2013 and relevant rules
  • MCA Circulars including No. 14/2020, 17/2020, 20/2020, and subsequent circulars
  • Regulation 44 of SEBI LODR for e-voting facilities
  • Secretarial Standard on General Meetings

Director Qualifications and Disclosures

Mr. Jayesh Jethalal Patel:

  • Age: 58 years, DOB: 12/10/1967
  • Qualification: B.Com
  • Experience: Over 30 years in diamond industry, currently Partner at Dev Diam and Dev Lifestyle
  • Skills: Leadership and Team Management, Risk Assessment, Financial Management
  • Remuneration: Nil

Mr. Dineshkumar Pragjibhai Monpara:

  • Age: 49 years, DOB: 08/07/1977
  • Qualification: Higher Secondary (12th) Pass and B.Com (Undergraduate, Not Completed)
  • Experience: Over 20 years in diamond industry, previously partner at Shubham Gems
  • Skills: Leadership and Team Management, Risk Assessment, Business analysis
  • Remuneration: Nil

Both directors have provided all necessary disclosures and declarations required under Companies Act, 2013 and SEBI LODR Regulations.

Signatories and Company Information

The notice is signed by Aniket Ranpara, Company Secretary & Compliance Officer, on behalf of the Board of Directors. The company's CIN is L15400GJ2009PLC057789 with registered office at Plot No. A 22/1 G.I.D.C. Ichhapore, Surat, Gujarat, India, 394510.

Registrar and Transfer Agent: KFin Technologies Limited, Selenium Tower B, Plot 31-32, Gachibowli, Financial District, Nanakramguda, Hyderabad 500 032.

Additional Information

The Notice and Annual Report 2025-26 are being sent electronically to members with registered email addresses and are available on the company website www.euroindiafoods.com, NSE website www.nseindia.com, and CDSL website www.evotingindia.com.

Physical copies are available upon request. Corporate/Institutional members must submit Board Resolution/Authority Letter documents to the Scrutinizer at drdfcs@gmail.com with copy to cs@euroindiafoods.com.