Meeting Details

The postal ballot was conducted through remote e-voting only, with no physical meeting. The voting period commenced on Thursday, October 01, 2026, at 9:00 A.M. (IST) and ended on Friday, October 30, 2026, at 5:00 P.M. (IST). The results were received from the Scrutinizer on November 02, 2026.

Proposed Resolution

The Board of Directors sought shareholder approval through an ordinary resolution for: "Approval of limits for granting loans to Related Parties by Wholly Owned Subsidiary(ies) (\"WOS\")."

Voting Process and Methods

The voting was conducted exclusively through remote e-voting facilitated by Central Depository Services (India) Limited (CDSL). The process was approved by the Board on September 25, 2026, pursuant to Section 110 of the Companies Act, 2013 and relevant rules and circulars.

A newspaper advertisement was published in Financial Express (English) and Makkal Kural (Vernacular) on September 26, 2026, and September 30, 2026. The Postal Ballot Notice was emailed to all shareholders on September 29, 2026. For 1,213 shareholders without registered email addresses, an intimation letter was sent via ordinary post on October 1, 2026. The notice was also available on the company's website (https://investors.expleo.com), stock exchange websites (www.bseindia.com, www.nseindia.com), and CDSL's e-voting portal (https://www.evotingindia.com).

Scrutinizer's Role and Findings

Mr. V. Suresh, Senior Partner (FCS 2969, CP 6032) of M/s. V. Suresh Associates, was appointed as Scrutinizer, with Mr. Udaya Kumar K R (FCS 11533, CP 21973) as alternate. The Scrutinizer confirmed:

  • The notice was dispatched to all shareholders of record as of the cut-off date, Saturday, September 26, 2026.
  • The process complied with the Companies Act, 2013, SEBI LODR Regulations, 2015, and Secretarial Standard SS-2.
  • Corporate members provided necessary board resolutions authorizing their votes.
  • Votes were unblocked on October 30, 2026, in the presence of two independent witnesses.

The Scrutinizer submitted his report to the Managing Director and CEO on November 02, 2026.

Key Voting Outcome

The Managing Director and CEO announced that the ordinary resolution was NOT PASSED with the requisite majority. The document does not provide specific vote counts or percentage breakdowns.

Compliance Confirmation

The proceedings confirm compliance with the Companies Act, 2013, SEBI (LODR) Regulations, 2015, Secretarial Standard SS-2, and various MCA circulars referenced in the document.