Meeting Details

  • Type of Meeting: 19th Annual General Meeting (AGM)
  • Date: Saturday, 26th September 2026
  • Time: 11:12 AM to 11:39 AM
  • Location: Conducted through Video Conferencing (VC)/Other Audio Visual Means (OAVM), deemed to be held at Registered Office
  • Record Date: 19th September 2026
  • Total Shareholders on Record Date: 57,670

Proposed Resolutions and Implications

Resolution 1 (Ordinary Resolution): Adoption of Audited Standalone and Consolidated Financial Statements of the Company for the financial year ended 31st March 2026 together with reports of the Board of Directors and auditors thereon. Promoters were not interested in this resolution.

Resolution 2 (Ordinary Resolution): Appointment of a director in place of Mr. Dineshkumar R. Patel (DIN: 01917917) who retires by rotation and being eligible, offered himself for reappointment. Promoters were not interested in this resolution.

Voting Process and Methods

  • Remote e-voting period: 23rd September 2026 (09:00 hrs) to 25th September 2026 (17:00 hrs) through NSDL
  • E-voting during AGM: Provided for members attending AGM who hadn't voted remotely
  • Total shareholders attended through video conferencing: 48 (4 Promoters/Promoter Group + 44 Public)
  • No shareholders present in person or through proxy: 0

Key Voting Outcomes

Resolution 1: Adoption of Financial Statements

  • Total Votes Cast: 84,348,559 shares
  • Percentage of Outstanding Shares Voted: 18.8526%
  • Votes in Favor: 84,280,314 shares (99.9191% of votes cast)
  • Votes Against: 68,245 shares (0.0809% of votes cast)
  • Result: Passed

Category-wise Breakdown Resolution 1:

  • Promoter & Promoter Group: 31,276,460 votes cast (16.6177% of outstanding shares), 100% in favor
  • Public Institutions: 0 votes cast
  • Public Non-Institutions: 53,072,099 votes cast (22.0015% of outstanding shares), 99.8714% in favor, 0.1286% against

Resolution 2: Reappointment of Director

  • Total Votes Cast: 84,348,479 shares
  • Percentage of Outstanding Shares Voted: 18.8526%
  • Votes in Favor: 84,280,214 shares (99.9191% of votes cast)
  • Votes Against: 68,265 shares (0.0809% of votes cast)
  • Result: Passed

Category-wise Breakdown Resolution 2:

  • Promoter & Promoter Group: 31,276,460 votes cast (16.6177% of outstanding shares), 100% in favor
  • Public Institutions: 0 votes cast
  • Public Non-Institutions: 53,072,019 votes cast (22.0014% of outstanding shares), 99.8714% in favor, 0.1286% against

Invalid Votes: Zero invalid votes across all categories for both resolutions

Scrutinizer's Role and Findings

  • Scrutinizer: Vasant Patel & Associates, Practicing Company Secretary (Vasant Patel, FCS: 8530; CP No: 3848)
  • Appointment Date: 25th July 2026 by Board of Directors
  • Report Date: 26th September 2026
  • Process: Votes unblocked and counted in presence of two witnesses (Mr. Piyushbhai Patel and Mr. Harsh Patel) not employed by the company
  • Findings: Confirmed voting was conducted fairly and transparently with 100% valid votes

Compliance Confirmation

The company confirmed compliance with:

  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Companies Act, 2013
  • Companies (Management & Administration) Rules, 2014
  • MCA circulars and SEBI circular No. SEBI/HO/CFD/CMD1/CIR/P/2020/79 dated May 12, 2020
  • Notice dispatched electronically and physically to shareholders
  • Advertisement published in The Financial Express (English and Gujarati)

Additional Information

  • Total Equity Shares: 447,410,700
  • Promoter & Promoter Group Holdings: 188,211,910 shares (42.06%)
  • Public Holdings: 259,198,790 shares (57.94%)
  • Public Institutions: 17,978,090 shares
  • Public Non-Institutions: 241,220,700 shares
  • Documents uploaded on company website: www.exxarotiles.com