Meeting Details

  • Date: Friday, September 11, 2026
  • Time: 11:00 A.M. (IST)
  • Location: Conducted through Video Conferencing (VC) / Other Audio-Visual Means (OAVM)
  • Type: 34th Annual General Meeting
  • Registered Office Venue: DLH Park, 18th Floor, S. V. Road, Goregaon (West), Mumbai-400062
  • Cut-off Date: September 4, 2026 for determining members entitled to vote
  • Register Closure: September 4, 2026 to September 11, 2026 (both days inclusive)

Proposed Resolutions and Implications

Ordinary Business:

1. To receive, consider and adopt the Audited Standalone Financial Statements for FY ended March 31, 2026 with Reports of Board of Directors and Auditors

2. To receive, consider and adopt the Audited Consolidated Financial Statements for FY ended March 31, 2026 with Report of Auditors

3. To appoint Mr. Ramesh Babulal Parekh (DIN: 01108443) who retires by rotation under Section 152(6) of Companies Act, 2013

Special Business:

4. Ratification of Cost Auditor Remuneration: Ordinary Resolution to ratify payment of ₹1,20,000/- plus applicable taxes and out-of-pocket expenses to M/s. Maulin Shah & Associates, Cost Accountants, Ahmedabad (FRN: 101527) for conducting cost audit for FY 2026-2027

5. Appointment of Independent Director: Special Resolution to appoint Mr. Shyam Chandrabhan Agrawal (DIN: 00541214) as Independent Director for first term of five years from July 22, 2026 to July 21, 2031, filling casual vacancy caused by resignation of Mrs. Deena Asit Mehta (DIN: 00168992) effective May 12, 2026. He will be entitled to sitting fees for Board/committee meetings.

6. Alteration of Memorandum of Association: Special Resolution to insert new sub-clause 75 in Clause III(B) of MOA to enable the company to carry on business of dealing, investing, trading, buying, selling, hedging, arbitraging in shares, stocks, securities, bonds, debentures, mutual fund units, derivatives, futures, options, commodity derivatives, commodities, currencies and all other financial instruments permitted under applicable laws.

Voting Process and Methods

  • Remote e-Voting Period: September 6, 2026 (9:00 AM IST) to September 10, 2026 (5:00 PM IST)
  • E-voting during AGM: Available for members who haven't voted remotely
  • Service Provider: MUFG Intime India Private Limited (formerly Link Intime India Private Limited)
  • Voting Methods:
  • Individual shareholders with demat accounts can vote through NSDL or CDSL platforms
  • Physical shareholders/Non-individual shareholders use InstaVote platform
  • Multiple login methods provided for NSDL and CDSL beneficiaries
  • Voting Rights: Proportional to shareholding as of September 4, 2026 cut-off date

Scrutinizer Appointment

  • Name: CS Sandhya R. Malhotra, Partner of M/s. Manish Ghia & Associates, Practicing Company Secretaries
  • Role: Scrutinize voting and remote e-voting process fairly and transparently
  • Report Timeline: To submit consolidated scrutinizer's report within two working days of AGM conclusion
  • Result Declaration: Results with scrutinizer's report will be placed on company website (www.gandharoil.com) and MUFG Intime website (https://in.mpms.mufg.com/) immediately after declaration

Compliance with Laws and Regulations

The meeting is conducted in compliance with:

  • Ministry of Corporate Affairs Circulars: No. 14/2020, 17/2020, 20/2020, and latest 03/2025 dated September 22, 2025
  • SEBI Circulars: No. SEBI/HO/CFD/PoD-2/P/CIR/2023/167 dated October 07, 2023, and No. SEBI/HO/CFD/CFD-PoD-2/P/CIR/2024/133 dated October 03, 2024
  • Companies Act, 2013 and Rules thereunder
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Secretarial Standard on General Meetings issued by ICSI

Signatories and Roles

  • Binal Khosla: Company Secretary and Compliance Officer (Membership No. A29802)
  • Board of Directors: Gandhar Oil Refinery (India) Limited

Additional Information

  • Annual Report and AGM Notice available on company website: https://gandharoil.com/wp-content/uploads/2026/08/Noticeof-34th-AGM.pdf
  • Documents dispatched to members electronically to registered email addresses
  • Institutional investors required to send authorization documents to scrutinizer@mgconsulting.in
  • Members can ask questions by emailing investor@gandharoil.com at least 10 days before AGM
  • Pre-registration required for members wishing to speak during AGM by September 4, 2026
  • ODR Portal available for dispute resolution as per SEBI Circular No. SEBI/HO/OIAE/OIAE_IAD-1/P/CIR/2023/131 dated July 31, 2023