Meeting Details

The 12th Annual General Meeting was held on Tuesday, August 11, 2026 at 11:00 a.m. IST through two-way Video Conference/Other Audio-Visual Means using the Zoom platform provided by NSDL. The meeting was conducted without physical presence of members in compliance with MCA and SEBI circulars. The meeting concluded at 11:40 a.m. IST.

Proposed Resolutions and Implications

Two business items were transacted at the meeting:

1. Ordinary Resolution: Consideration and adoption of Standalone and Consolidated Audited Financial Statements of the Company for the year ended March 31, 2026

2. Special Resolution: Appointment of a Director in place of Ms. Nandini Nopany (DIN: 00051362), who retires by rotation and offered herself for re-appointment

All items were passed by members with requisite majority.

Voting Process and Methods

The Company provided e-voting facility to members in compliance with Section 108 of the Companies Act, 2013, Rule 20 of the Companies (Management and Administration) Rules, 2014, and Regulation 44 of SEBI LODR Regulations. The remote e-voting period commenced on Friday, August 7, 2026 at 9:00 AM and ended on Monday, August 10, 2026 at 5:00 PM. Additional e-voting facility was made available during the AGM and up to 15 minutes post conclusion for members who had not voted remotely.

Key Participants

The following individuals attended the meeting:

  • Directors: Mr. Brij Mohan Agarwal (Chair), Ms. Nandini Nopany (Chairperson), Mr. Arun Kumar Newar (Independent Director, Chairman Audit Committee and Stakeholders' Relationship Committee), Mr. Chhedi Lal Agarwal (Independent Director), Ms. Urvi Mittal (Managing Director), Mr. Dhiraj Ramakant Banka (Independent Director, Chairman Nomination & Remuneration Committee)
  • Management: Mr. Vikash Goyal (Chief Financial Officer), Ms. Vijaya Agarwala (Company Secretary)
  • Auditors: Mr. Harshit Jain (representing M/s J K V S & Co., Chartered Accountants, Statutory Auditors), Mr. Mohan Ram Goenka (representing Messrs MR & Associates, Secretarial Auditors)
  • Scrutinizer: Mr. Mohan Ram Goenka served as Scrutinizer for remote e-voting and voting during AGM proceedings

Compliance and Regulatory References

The meeting was conducted in accordance with circulars issued by the Ministry of Corporate Affairs and SEBI. The Company confirmed that there were no qualifications, observations, or adverse remarks in the Statutory Auditor's Reports and Secretarial Audit Report for the year ended March 31, 2026. The Chairman confirmed that requisite quorum was present.

Additional Information

The proceedings were webcast live via NSDL website. Members were given opportunity to ask questions and seek clarifications, which were responded to by the Chairman. Mr. Brij Mohan Agarwal delivered a speech apprising members about the company's performance for FY ended March 31, 2026 and future outlook. The consolidated voting results will be disseminated to BSE Limited and National Stock Exchange of India Limited and made available on the company website (www.birla-sugar.com) and NSDL website (www.evoting@nsdl.com) within two working days of AGM conclusion.