Event Disclosure

Intimation of 12th Annual General Meeting scheduled for Tuesday, August 11, 2026 at 11:00 A.M. via Video Conferencing/Other Audio Visual Means, conducted in accordance with MCA Circular No. 03/2025 dated September 22, 2025 and SEBI Circular dated October 3, 2024.

AGM Business Items

Ordinary Business:

1. To receive, consider and adopt:

  • Audited Standalone Financial Statements for FY ended March 31, 2026 with Reports of Board of Directors and Auditors
  • Audited Consolidated Financial Statements for FY ended March 31, 2026 with Report of Auditors

2. Special Resolution for re-appointment of Ms. Nandini Nopany (DIN: 00051362) who retires by rotation and has attained age 75 years. Requires special approval under Section 152 of Companies Act, 2013 and Regulation 17(1A) of SEBI LODR Regulations.

Shareholder Information

  • Share Transfer Books and Register of Members will remain closed from Wednesday, August 5, 2026 to Tuesday, August 11, 2026 (both days inclusive)
  • Record date for determining members entitled to vote: August 4, 2026
  • NSDL will provide facilities for remote e-voting, participation via VC/OAVM, and e-voting during AGM
  • Physical proxy attendance not permitted for this virtual meeting

E-Voting Details

  • Remote e-voting period: Friday, August 7, 2026 (09:00 A.M.) to Monday, August 10, 2026 (05:00 P.M.)
  • E-voting during AGM available for members who haven't voted remotely
  • Scrutinizer: Mr. Mohan Ram Goenka, Practicing Company Secretary (FCS 4515, CP No. 2551)
  • Results to be declared within 2 working days post-AGM and communicated to stock exchanges

Director Re-appointment Particulars (Item No. 2)

Ms. Nandini Nopany:

  • Current Chairperson of the Company, first appointed August 2, 2016
  • Attended 4 Board meetings during FY 2025-26
  • Remuneration: ₹20,000 sitting fees during FY 2025-26
  • Shareholding: 37,570 equity shares as on notice date
  • Directorships in other companies: Avadh Sugar & Energy Limited, Ronson Traders Limited, Nilgiri Plantations Limited, Cinnatolliah Tea Limited, Shital Commercial Limited, Uttam Commercial Limited, Centre Stage Creations Private Limited
  • No memberships in Audit Committee or Stakeholders' Relationship Committee of other companies
  • No inter-se relationships between directors
  • No resignations from listed companies in past three years

SEBI Compliance Requirements

  • Mandatory dematerialization for all securities transfers effective April 1, 2019 (except transmission/transposition)
  • Special re-lodgement window for physical share transfer requests until February 4, 2027 (with 1-year lock-in)
  • Simplified duplicate share certificate procedures per SEBI Circular December 24, 2025:
  • Value up to ₹10,000: Undertaking on plain paper
  • Value above ₹10,000 up to ₹10 lakh: Single Affidavit-cum-Indemnity Bond
  • Value above ₹10 lakh: Affidavit-cum-Indemnity Bond with FIR/Police Complaint and Newspaper Advertisement
  • Letter of Confirmation discontinued effective April 2, 2026
  • Mandatory PAN, KYC, bank details and nomination for all physical shareholders

Additional Shareholder Services

  • RTA: MUFG Intime India Private Limited (formerly Link Intime India Private Limited)
  • 'SWAYAM' Investor Self-Service Portal available at https://swayam.in.mpms.mufg.com
  • Online Dispute Resolution Portal available at https://smartodr.in/login
  • Shareholders can submit questions by August 4, 2026 by 01:00 pm IST to gangessecurities@birlasugar.org
  • Pre-registration required for speakers at AGM by August 4, 2026 by 05:00 pm

Document Availability

  • Notice and Annual Report 2025-26 available on company website: www.birla-sugar.com
  • Also available on BSE (www.bseindia.com), NSE (www.nseindia.com), and NSDL (www.evoting.nsdl.com) websites
  • Register of Directors and KMP shareholding (Section 170) and Register of Contracts (Section 189) available for electronic inspection during AGM