Key Dates and Event Details

  • AGM Date: Friday, 21 August 2026
  • AGM Time: 10:30 AM
  • Mode of Meeting: Video Conferencing (VC) / Other Audio Visual Means (OAVM) from the Registered Office at 25A, Venkatachalam Co-operative Colony, R.S. Puram, Coimbatore – 641 002.
  • Cut-off Date for Voting Eligibility: Friday, 14 August 2026
  • Remote E-Voting Period: Begins at 9:00 AM on Tuesday, 18 August 2026 and ends at 5:00 PM on Thursday, 20 August 2026.
  • Register of Members Closure: From Saturday, 15 August 2026 to Friday, 21 August 2026 (both days inclusive).

Agenda

Ordinary Business:

  • To receive, consider and adopt the Directors' Report, Profit & Loss Account for the year ended 31 March 2026, the Balance Sheet as at that date, and the Auditors' Report thereon.

Regulatory Context and Meeting Format

The meeting is being held through VC/OAVM in compliance with the Ministry of Corporate Affairs (MCA) General Circular No. 03/2025 dated 22 September 2025, which allows listed companies to hold AGMs virtually until further orders. Physical presence of members is dispensed with, and the facility for appointment of proxies is not available.

Voting Procedures

Pursuant to Section 108 of the Companies Act, 2013, Rule 20 of the Companies (Management and Administration) Rules, 2014, and Regulation 44 of SEBI (LODR) Regulations, 2015, the company is providing a remote e-voting facility.

  • E-Voting Service Provider: Central Depository Services (India) Limited (CDSL).
  • Helpdesk Contact: Mr. Rakesh Dalvi, Sr. Manager, CDSL. Email: helpdesk.evoting@cdslindia.com; Toll Free No: 1800 2109911.
  • Shareholders who vote via remote e-voting prior to the meeting are not entitled to vote again at the meeting.
  • Only shareholders attending the meeting via VC/OAVM who have not voted remotely are eligible to vote through the e-voting system during the AGM.

Instructions for Shareholders

For Demat Holders (Individual): Can vote through their Depository Participants (DPs) using CDSL/NSDL systems. They must ensure their mobile number and email ID are updated with their DP.

For Physical Shareholders and Non-Individual Demat Holders: Must log on to www.evotingindia.com and use their Folio Number (physical) or DP ID + Client ID (demat) along with PAN and Dividend Bank Details/Date of Birth to register and vote.

For Attending VC/OAVM Meeting: Shareholders can join 15 minutes before and after the scheduled start time. The facility is available on a first-come, first-served basis for up to 1000 members, excluding large shareholders (2%+), promoters, institutional investors, directors, KMPs, committee chairpersons, and auditors.

Quorum: Attendance of members through VC/OAVM will be counted for quorum under Section 103 of the Companies Act, 2013.

Additional Shareholder Information

  • The full notice is available on the company's website (www.gangotritextiles.co.in), the websites of BSE (www.bseindia.com) and NSE (www.nseindia.com), and CDSL's website (www.evotingindia.com).
  • Institutional/Corporate shareholders must send a scanned copy of the Board Resolution authorizing their representative to bkcacbe@gmail.com.
  • Members are reminded of SEBI's mandate for PAN submission for securities market participation and that physical share transfers (except transmission/transposition) are not processed by listed entities effective 1 April 2019.
  • Members must notify changes of address to their DP (for demat shares) or to the company/RTA (for physical shares). The company's RTA is MUFG Intime India Private Ltd, Coimbatore.
  • Queries on accounts or operations must be sent to the company at least 7 days before the meeting for a response during the AGM or via email.