Meeting Details

  • Date: Wednesday, 30th September, 2026
  • Time: 11:00 A.M. (IST)
  • Location: Conducted through Video Conferencing/Other Audio-Visual Means
  • Deemed Venue: Registered Office of the Company
  • Type of Meeting: 16th Annual General Meeting

Proposed Resolutions and Implications

Ordinary Business:

1. To receive, consider and adopt:

  • a. The Audited Standalone Financial Statements for the financial year ended March 31, 2026, together with Reports of the Board of Directors and Auditors
  • b. The Audited Consolidated Financial Statements for the financial year ended March 31, 2026, together with Report of the Auditors

2. To appoint a Director in place of Mr. Rohit Ramanand Pareek (DIN: 10881263), who retires by rotation under Section 152(6) of the Companies Act, 2013, and offers himself for re-appointment.

Special Business:

3. Appointment of Secretarial Auditors: To consider and pass an Ordinary Resolution for appointment of M/s. Ketan Vyas & Company, Company Secretaries (Peer Review No.: 6867/2025) as Secretarial Auditors for five consecutive years commencing from FY2026-27 till FY2030-31. Proposed fees: Rs. 60,000/- plus applicable taxes for FY2026, with fees for subsequent years to be mutually agreed.

4. Approval for Related Party Transactions: To consider and pass an Ordinary Resolution approving contracts/arrangements/transactions with related parties as specified in the explanatory statement, with maximum aggregate values as follows:

  • Shree Umiya Builder & Developers: Up to Rs. 180 crore for sales and purchase of goods and services
  • UP World Trade Centre Private Limited: Up to Rs. 250 crore for sales and purchase of goods and services
  • Dream City Builders (formerly GARUDA ARABIA): Up to Rs. 100 crore for working capital investment

Total maximum aggregate value: Rs. 530 crore for the period 1st April 2027 to 31st March 2028

Voting Process and Methods

  • Remote e-Voting Period: Sunday, September 27, 2026 (09:00 a.m.) to Tuesday, September 29, 2026 (05:00 p.m.)
  • Record Date: Wednesday, September 23, 2026
  • Voting Service Provider: Central Depository Services (India) Limited (CDSL)
  • Voting Methods:
  • Individual shareholders in demat mode: Through CDSL/NSDL depository systems
  • Physical shareholders and non-individual shareholders: Through CDSL e-Voting system at www.evotingindia.com
  • Scrutinizer: Mr. CS Vipin Chhawchhriya of M/s. VC & Associates, Practicing Company Secretaries (Membership A39361) appointed to scrutinize the remote e-voting process

Shareholder Participation Details

  • Virtual Meeting Access: Members can join 30 minutes before and after scheduled commencement time
  • Attendance Limit: Facility available for 1000 members on first-come-first-served basis (excludes large shareholders holding 2%+, promoters, institutional investors, directors, KMPs, committee chairpersons, auditors)
  • Speaker Registration: Shareholders wishing to speak must register at least 7 days prior to meeting at compliance@garudaconstructionengineering.com
  • Query Submission: Shareholders with queries may submit them 3 days prior to meeting

Compliance with Laws and Regulations

The AGM is conducted in compliance with:

  • MCA Circular No. 03/2025 dated September 22, 2025
  • MCA Circulars dated April 08, 2020, April 13, 2020 and May 05, 2020
  • Section 108 of Companies Act, 2013 read with Rule 20 of Companies (Management and Administration) Rules, 2014
  • Regulation 44 of SEBI (Listing Obligations & Disclosure Requirements) Regulations 2015
  • Companies Act, 2013 provisions for virtual meetings

Additional Information

  • Register of Members Closure: Wednesday, 23rd September, 2026 to Wednesday, 30th September, 2026 (both days inclusive)
  • Document Availability: Notice and Annual Report available on company website at https://garudaconstructionengineering.com/
  • Shareholder Communications: To be sent to Registrar & Share Transfer Agent M/s Cameo Corporate Services Limited
  • Investor Contact: compliance@garudaconstructionengineering.com