Meeting Details

  • Date of Meeting: Wednesday, September 23, 2026
  • Time of Meeting: 11:30 A.M.
  • Location of Meeting: Registered Office of the Company at Naigaon, Post Waluj, Chhatrapati Sambhajinagar (Aurangabad) – 431133
  • Type of Meeting: 69th Annual General Meeting (AGM)

Proposed Resolutions and Implications

The AGM featured four resolutions for shareholder approval:

Ordinary Business:

1. Resolution 1: Adoption of Audited Standalone and Consolidated Financial Statements for the year ended March 31, 2026, together with the reports of the Board of Directors and Auditors thereon.

2. Resolution 2: Declaration of final dividend on the equity shares for the financial year ended March 31, 2026.

3. Resolution 3: Re-appointment of Ms. Sonia Garware (DIN: 00135995), who retires by rotation.

Special Business:

4. Resolution 4: Ratification of the remuneration of Cost Auditors.

All resolutions were ordinary resolutions. The promoter/promoter group was noted as not being interested in any of the agenda items/resolutions.

Voting Process

  • The company provided members the facility to cast votes electronically through a remote e-voting facility and through physical Ballot Paper at the AGM venue.
  • The remote e-voting period commenced on Saturday, September 19, 2026, at 9:00 A.M. (IST) and ended on Tuesday, September 22, 2026, at 5:00 P.M. (IST).
  • The cut-off date for determining voting rights was Wednesday, September 16, 2026.
  • The company appointed Mr. Mannish L. Ghia (Membership No. FCS: 6252 and CP No.3531), Partner of M/s. Manish Ghia & Associates, Company Secretaries, Mumbai, as the Scrutinizer to scrutinize the votes cast through both remote e-Voting and physical Ballot Paper.
  • After the closure of physical voting, the e-voting data was unblocked in the presence of two independent witnesses, Ms. Madhavi Lingayat and Ms. Janvi Jain, who are not in the employment of the company.
  • The Scrutinizer reported no incomplete, defective, or invalid ballot forms.

Key Voting Outcomes

Overall Participation

  • Total number of shareholders on record date (Sept 16, 2026): 67,112
  • Number of shareholders present at meeting (in person/through proxy): 58
  • Promoter and Promoter Group: 12
  • Public: 46
  • Number of shareholders who voted (remote + physical): 239-240 across resolutions

Resolution-Wise Results

Resolution 1: Adoption of Financial Statements

  • Total Valid Votes Cast: 14,980,586 shares
  • Votes in Favor: 14,980,586 shares (100.00% of valid votes)
  • Votes Against: 0 shares (0.00%)
  • Invalid Votes: 0

Resolution 2: Declaration of Final Dividend

  • Total Valid Votes Cast: 14,980,592 shares
  • Votes in Favor: 14,980,589 shares (100.00% of valid votes)
  • Votes Against: 3 shares (0.00%)
  • Invalid Votes: 0

Resolution 3: Re-appointment of Ms. Sonia Garware

  • Total Valid Votes Cast: 1,980,668 shares
  • Votes in Favor: 1,980,668 shares (99.73% of valid votes)
  • Votes Against: 5,274 shares (0.27%)
  • Invalid Votes: 0

Resolution 4: Ratification of Cost Auditors' Remuneration

  • Total Valid Votes Cast: 14,980,577 shares
  • Votes in Favor: 14,980,563 shares (99.9999% of valid votes)
  • Votes Against: 14 shares (0.0001%)
  • Invalid Votes: 0

Category-Wise Voting Breakdown (Resolution 1 as Example)

| Category | Mode of Voting | Shares Held | Votes Polled | % Votes Polled | Votes In Favor | Votes Against | % In Favor | % Against |

| Promoter & Promoter Group | E-Voting | 14,105,972 | 12,994,650 | 92.12% | 12,994,650 | 0 | 100.00% | 0.00% |

| Public Institutions | E-Voting | 2,690,660 | 1,945,245 | 72.30% | 1,945,245 | 0 | 100.00% | 0.00% |

| Public Non-Institutions | E-Voting | 6,435,762 | 39,794 | 0.62% | 39,791 | 3 | 99.99% | 0.01% |

| Public Non-Institutions | Poll | 6,435,762 | 900 | 0.01% | 900 | 0 | 100.00% | 0.00% |

| TOTAL | All | 23,232,394 | 14,980,589 | 64.48% | 14,980,586 | 3 | 100.00% | 0.00% |

Scrutinizer's Role and Findings

  • The Scrutinizer, Mr. Mannish L. Ghia, was appointed by the Board of Directors at its meeting held on August 6, 2026.
  • His responsibility was to scrutinize the remote e-voting and physical ballot process in a fair and transparent manner and report the results.
  • He confirmed that all procedures were followed as per Section 108 and 109 of the Companies Act, 2013 and Rule 20 and 21 of The Companies (Management and Administration) Rules, 2014.
  • He reported that all resolutions were passed with the requisite majority, as the number of votes cast in favor exceeded those cast against for each resolution.
  • The Scrutinizer received all necessary documents, including the sealed ballot box and attendance registers, which will remain in his custody until the Chairperson approves the meeting minutes.

Compliance Confirmation

The company confirms compliance with the requirements of the Companies Act, 2013 and the SEBI Listing Regulations. The voting results have been uploaded on the company's website (www.garwarehitechfilms.com) and on the website of NSDL (www.evoting.nsdl.com).