Key AGM Details

The 21st Annual General Meeting of Gautam Exim Limited is scheduled to be held on Wednesday, September 30, 2026, at 11:00 AM (IST). The meeting will be conducted through Video Conferencing (VC) / Other Audio Visual Means (OAVM) in accordance with relevant circulars issued by the Ministry of Corporate Affairs (MCA) and SEBI.

The key schedule for the AGM is as follows:

  • Cut-off date for remote e-voting: Wednesday, September 23, 2026
  • Remote e-voting start: Sunday, September 27, 2026 at 09:00 AM IST
  • Remote e-voting end: Tuesday, September 29, 2026 at 05:00 PM IST
  • AGM date: Wednesday, September 30, 2026 at 11:00 AM IST

The deemed venue for the AGM is the registered office of the Company at Plot No. 29, Pavitra, Second Floor, Chharwada Road, Opp. Sargam Society, GIDC, Vapi – 396195, Gujarat.

Business to be Transacted

Ordinary Business:

1. To receive, consider and adopt the Audited Standalone Financial Statements of the Company for the Financial Year ended 31st March, 2026 and the Reports of the Board of Directors and the Auditors thereon.

2. To appoint a director in place of Mrs. Varsha Agrawal (DIN: 11129358), who retires by rotation and being eligible offers herself for re-appointment.

Special Business - Ordinary Resolutions:

3. Appointment of Statutory Auditors to fill casual vacancy caused due to resignation: Resolution to appoint M/s SASA & Associates, Chartered Accountants (FRN: 024712C) as Statutory Auditors of the Company. This appointment fills the casual vacancy caused by the resignation of M/s B. A. Desai & Associates, Chartered Accountants (FRN: 113069W). The new auditors will hold office till the conclusion of the 26th Annual General Meeting of the Company.

4. Change in designation of Mr. Parmeshwar Ojha (DIN: 11129072) from Whole Time Director to Non-Executive Director: Resolution to approve the change in designation of Mr. Parmeshwar Ojha from Whole-time Director (Executive Director) to Non-Executive Director of the Company, effective from August 12, 2026, due to his personal pre-occupations and commitments.

Director Details for Re-appointment

Mrs. Varsha Agrawal (DIN: 11129358), aged 44 years, was first appointed to the Board on June 27, 2025. She has rich experience in corporate management, administrative operations, and general business execution. She attended all 5 board meetings during FY 2025-26 and drew no remuneration. She is related to Mr. Rajkumar Agrawal, Managing Director of the Company.

Auditor Resignation and Appointment Details

M/s B. A. Desai & Associates, Chartered Accountants (FRN: 113069W) resigned as Statutory Auditors of the Company with effect from August 06, 2026. The resignation was accepted by the Board at its meeting held on August 12, 2026.

M/s SASA & Associates, Chartered Accountants (FRN: 024712C) were appointed as Statutory Auditors to fill the casual vacancy. The firm has experience in Statutory Audit, Taxation, and Corporate Compliance, with partner CA Vivek Goyal (M. No. 452970). The firm holds a valid Peer Review Certificate issued by the ICAI Peer Review Board.

Voting Arrangements

The Company has appointed CS Varun Bhomia & Co., Practicing Company Secretaries as the Scrutinizer for conducting the voting and remote e-voting process. The scrutinizer will prepare a consolidated report of the total votes cast, which will be presented to the Chairman who will declare the results within 2 working days of the conclusion of the AGM.

Remote e-voting will be conducted through National Securities Depository Limited (NSDL). The Company has entered into an agreement with NSDL for facilitating voting through electronic means.

Additional Information

The notice of the AGM is being sent only through electronic mode to members whose email addresses are registered with the Company/Depositories. The notice is available on the Company's website (www.gautamexim.com) and on BSE's website.

Members can join the AGM through VC/OAVM 15 minutes before and after the scheduled time. The facility will be available for 1000 members on a first-come-first-served basis, excluding large shareholders (holding 2% or more), promoters, institutional investors, directors, KMPs, committee chairpersons, and auditors.