Gem Aromatics Limited held its 29th Annual General Meeting (AGM) on Wednesday, August 19, 2026, at 11:30 A.M. (IST) through Video Conferencing/Other Audio Visual Means facility without physical presence of members. The meeting concluded at 01:07 P.M. (IST), lasting 1 hour and 37 minutes.

The meeting was conducted in compliance with the Companies Act, 2013 and SEBI Listing Regulations, 2015, following circulars issued by the Ministry of Corporate Affairs and Securities and Exchange Board of India.

Attendance Details

Members Present:

  • Promoters and Promoter Group: 7 members
  • Public: 55 members
  • Total: 62 members

Directors and Key Managerial Personnel Present:

  • Mrs. Kaksha Vipul Parekh - Chairperson
  • Mr. Yash Parekh - Managing Director & Chief Executive Officer
  • Mr. Vipul Parekh - Whole-Time Director
  • Mr. Shrenik Kishorbhai Vora - Non-Executive Non-Independent Director
  • Mr. Dinesh Vasu Thekkepanakkal - Additional (Whole-Time) Director
  • Mr. Nandan Narula - Additional (Independent) Director
  • Dr. Ajay Sahai - Independent Director
  • Dr. Parag Ratnakar Gogate - Independent Director
  • Dr. Shubhangi Bhalchandra Umbarkar - Independent Director
  • Ms. Vishakha Hari Bhagvat - Independent Director
  • Ms. Akshita Deepak Gohil - Company Secretary and Compliance Officer

Other Attendees:

  • Representatives of M/s. Chhajed & Doshi, Chartered Accountants (Statutory Auditors)
  • Representatives of M/s. N. L. Bhatia & Associates, Practicing Company Secretaries (Secretarial Auditors)
  • Representatives of M/s. Y. R. Doshi & Associates Cost Accountants (Cost Auditors)
  • Representatives of M/s. Rank and Associates, Chartered Accountants (Internal Auditors)
  • Representative of M/s. Makarand M. Joshi & Co. (Scrutinizer)

Proceedings Summary

The meeting commenced with Mrs. Kaksha Vipul Parekh welcoming attendees and confirming quorum presence. The Company Secretary provided general instructions regarding participation and informed members about:

  • E-voting facility available during the meeting and for 30 minutes after conclusion
  • Statutory registers available for inspection upon request
  • Notice along with Financial Statements, Auditors Report and Directors Report taken as read
  • Auditor's Report and Secretarial Auditor's Report for FY 2025-26 contained no adverse remarks, qualifications, or observations

Resolutions Passed

All agenda items were passed with requisite majority:

Ordinary Business:

  • Item No. 1: Adoption of Audited Standalone Financial Statements for FY ended March 31, 2026 with Reports of Board and Auditors (Ordinary Resolution)
  • Item No. 2: Adoption of Audited Consolidated Financial Statements for FY ended March 31, 2026 with Report of Auditors (Ordinary Resolution)
  • Item No. 3: Re-appointment of Mrs. Kaksha Vipul Parekh (DIN: 00235998) who retires by rotation (Ordinary Resolution)
  • Item No. 4: Re-appointment of Mr. Yash Parekh (DIN: 03514313) who retires by rotation (Ordinary Resolution)

Special Business:

  • Item No. 5: Appointment of Mr. Dinesh Vasu Thekkepanakkal (DIN: 11654033) as Director (Ordinary Resolution)
  • Item No. 6: Appointment of Mr. Dinesh Vasu Thekkepanakkal as Whole-Time Director with terms of remuneration effective from May 21, 2026 (Special Resolution)
  • Item No. 7: Appointment of Mr. Nandan Narula (DIN: 03466320) as Non-Executive Independent Director for 5 years effective from May 21, 2026 (Special Resolution)
  • Item No. 8: Approval of Consultancy fees payable to Mr. Shrenik Kishorbhai Vora (DIN: 08688950) as Non-Executive Non-Independent Director (Special Resolution)
  • Item No. 9: Ratification of remuneration payable to M/s. Y. R. Doshi & Associates as Cost Auditors for FY 2026-27 (Ordinary Resolution)
  • Item No. 10: Appointment of M/s. N. L. Bhatia & Associates as Secretarial Auditors (Ordinary Resolution)
  • Item No. 11: Approval of remuneration payable to Mrs. Kaksha Vipul Parekh for balance of her present term (Special Resolution)
  • Item No. 12: Approval of remuneration payable to Mr. Yash Parekh for balance of his present term (Special Resolution)
  • Item No. 13: Approval of remuneration payable to Mr. Vipul Parekh for balance of his present term (Special Resolution)

Special Note on Conduct

For Item Nos. 3, 4, 11, 12 and 13, Mrs. Kaksha Vipul Parekh being interested in these agenda items, the proceedings were handed over to Mr. Nandan Narula, Independent Director and Chairman of the Audit Committee, who assumed the Chair for these items.

Q&A Session and Voting

The meeting included a Question & Answer session where pre-registered speaker members asked questions and sought clarifications on company matters. Mr. Yash Parekh (MD & CEO) and Mrs. Kaksha Vipul Parekh (Whole-Time Director & CFO) responded to questions and noted suggestions.

Mr. Vaibhav Dandawate, Partner of Makarand M. Joshi & Co., was appointed as Scrutinizer to scrutinize the remote e-voting and e-voting process. Results of remote e-voting will be announced and made available on the company website, BSE and NSE websites, and NSDL website.

Additional Information

The document specifies that it does not constitute the minutes of the Annual General Meeting. The intimation was also placed on the company website at www.gemaromatics.com.