Meeting Details

The postal ballot was conducted through remote e-voting only, without a physical meeting. The remote e-voting period commenced on Friday, August 28, 2026, from 9:00 a.m. IST and ended on Saturday, September 26, 2026, at 5:00 p.m. IST.

Proposed Resolutions and Implications

Two resolutions were proposed for shareholder approval:

1. Special Resolution: Appointment of Smt. Arumugam Manimekhalai (DIN: 08411575) as a Non-Executive Independent Director of the Company

2. Ordinary Resolution: Approval for Material Related Party Transactions with Promoter Group Companies

Voting Process and Methods

The voting was conducted exclusively through remote e-voting facility provided by M/s. KFin Technologies Limited. The company published newspaper advertisements in Financial Express (English - Circulation all over India) and in Loksatta (Marathi - Circulation in Mumbai) on August 28, 2026. The electronic copy of the Notice and Explanatory Statement along with the process of remote e-voting were sent to members whose email addresses were registered with the Company/Depositories as on the cut-off date of August 21, 2026.

Key Voting Outcomes

Resolution 1: Appointment of Independent Director (Special Resolution)

  • Total votes cast: 23,561,840 votes
  • Percentage in favor: 98.40% (23,185,787 votes)
  • Percentage against: 1.596% (376,053 votes)

Category-wise breakdown for Resolution 1:

  • Promoter & Promoter Group: 22,836,839 shares held, 22,836,839 votes cast (100.000% participation), 100.000% in favor, 0.000% against
  • Public Institutions: 19,632,111 shares held, 5,205,582 votes cast (26.5169% participation), 100.000% in favor, 0.000% against
  • Public Non-Institutions: 2,905,1016 shares held, 204,419 votes cast (0.7037% participation), 93.7247% in favor, 6.2753% against

Resolution 2: Related Party Transactions (Ordinary Resolution)

  • Total votes cast: 724,871 votes
  • Percentage in favor: 98.3441% (712,868 votes)
  • Percentage against: 1.6955% (12,003 votes)

Category-wise breakdown for Resolution 2:

  • Promoter & Promoter Group: 22,836,839 shares held, 0 votes cast (0.000% participation)
  • Public Institutions: 19,632,111 shares held, 520,582 votes cast (26.5169% participation), 100.000% in favor, 0.000% against
  • Public Non-Institutions: 2,905,1016 shares held, 204,289 votes cast (0.7032% participation), 94.1245% in favor, 5.8755% against

Scrutinizer's Role and Findings

M/s. Makarand M. Joshi & Co., Practicing Company Secretaries, with Vaibhav Dandawate (Certificate of Practice No. 27947) as Partner, was appointed as Scrutinizer by the Board of Directors in its meeting held on August 12, 2026. The scrutinizer maintained an electronic register to record assent or dissent received, mentioning particulars of name, address, folio number or client ID of members, number of shares held and nominal value. For Resolution 2 (related party transactions), votes cast by related parties were not considered as per Regulation 23(4) of Listing Regulations. The scrutinizer confirmed there were no invalid votes and no abstained votes. Both resolutions were passed with requisite majority.

Compliance Confirmation

The voting process complied with Sections 108 and 110 of the Companies Act, 2013 read with Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014, General Circular No. 03/2025 dated September 22, 2025, SEBI Listing Regulations, and Secretarial Standard 2 on General Meetings. Voting rights on shares transferred to the Investor Education and Protection Fund were frozen.

Additional Information

The remote e-voting results were hosted on the Company's website at www.gichfindia.com. The total number of shareholders on record date was 62,591. The scrutinizer's report was dated September 28, 2026, and the submission to NSE was made on the same date.