Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015

Gillanders Arbuthnot and Company Limited

Meeting Details

The 92nd Annual General Meeting was convened on Friday, 3rd July, 2026, through Video Conferencing/Other Audio Visual Means (VC/OAVM).

  • Date: 3rd July, 2026
  • Time: 10:00 a.m. to 11:05 a.m.
  • Location: Conducted through VC/OAVM with deemed venue at the registered office - C-4, Gillander House, Netaji Subhas Road, Kolkata - 700 001
  • Type of Meeting: Annual General Meeting

Proposed Resolutions and Implications

The following four resolutions were proposed for consideration and approval of members:

1. Ordinary Resolution: To consider and adopt the Audited Standalone and Consolidated Financial Statements of the Company for the financial year ended on 31st March, 2026, along with the Reports of the Board of Directors and Auditors thereon.

2. Ordinary Resolution: To appoint a Director in place of Smt. Prabhawati Devi Kothari (DIN: 00051860), who retires by rotation at this Annual General Meeting, and being eligible, offers herself for re-appointment.

3. Ordinary Resolution: To declare and approve payment of dividend on the 7.75% Cumulative Redeemable Preference Shares (CRPS) of the Company for the financial years 2018-19 and 2019-20.

4. Ordinary Resolution: Ratification of Remuneration of Cost Auditor.

Voting Process and Methods

The voting was conducted through remote e-voting and e-voting system:

  • Remote e-voting period: Tuesday, 30th June, 2026 at 9:00 a.m. to Thursday, 2nd July, 2026 at 5:00 p.m.
  • E-voting was also made available during the meeting for members who had not cast their vote prior to the meeting
  • E-voting facility was provided by CDSL as the authorized agency
  • Members could join the meeting facility 15 minutes prior and post the commencement of the meeting
  • Live telecast was simultaneously hosted on the CDSL website for real-time access

Scrutinizer Appointment

Mr. Ashok Kumar Daga, Practicing Company Secretary, was appointed as the Scrutinizer for independently scrutinizing the e-voting process in a fair and transparent manner as specified in Rule 20 & 21 of the Companies (Management and Administration) Rules, 2014.

Compliance and Regulatory Framework

The meeting was conducted in compliance with:

  • Circulars issued by Ministry of Corporate Affairs from time to time
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Companies Act, 2013 and applicable rules
  • All prescribed registers were available for inspection during the meeting
  • The voting results will be submitted to stock exchanges within two (2) working days of conclusion of the AGM as per Regulation 44(3) of the Listing Regulations

Additional Proceedings

The meeting included:

  • Welcome address by Ms. Neha Singh, Company Secretary and Compliance Officer
  • Introduction of Board Members and Key Managerial Personnel
  • Presence of representatives from statutory auditors (M/s. JKVS & Co.) and secretarial auditors (M/s. K.C. Dhanuka & Co.)
  • Question and answer session for registered speakers who had registered by 18th June, 2026
  • Responses provided by the Chairman and Chief Financial Officer to shareholder questions
  • All statutory reports were taken as read with no qualifications, observations or adverse remarks

Results Disclosure

The e-voting results along with the Scrutinizer's Report will be:

  • Submitted to stock exchanges in prescribed format
  • Placed on the Company's website at www.gillandersarbuthnot.com
  • Placed on CDSL website at www.evotingindia.com
  • Displayed on the Notice Board of the Company at its Registered Office