Meeting Details

The voting was conducted via remote e-voting only, with no physical meeting. The remote e-voting period commenced from 9:00 AM (IST) on Friday, June 19, 2026 and closed at 5:00 PM (IST) on Saturday, July 18, 2026. The cut-off date for determining shareholder eligibility was Friday, June 12, 2026.

Proposed Resolutions and Implications

The following five resolutions were put to vote:

1. Special Resolution: To reappoint Mr. Udo Jahannes Vetter, DIN: 00707474 as an Independent Director of the Company

2. Ordinary Resolution: To consider Commission on profits as remuneration to Mr. Udo Jahannes Vetter, DIN: 00707474

3. Special Resolution: To appoint Mr. William Robert Keller, DIN: 11593622 as an Independent Director of the Company

4. Ordinary Resolution: To consider Commission on profits as remuneration to Mr. William Robert Keller, DIN: 11593622

5. Ordinary Resolution: To consider revision of Commission on profits as remuneration to Mr. Essaji Goolam Vahanvati, DIN: 00157299, Independent Director

Voting Process and Methods

The voting was conducted exclusively through remote e-voting facility provided by MUFG Intime India Private Limited (formerly known as Link Intime India Private Limited). No physical polling or postal ballot forms were used. The company issued newspaper advertisements on June 10, 2026 to facilitate members who had not registered their email addresses.

Key Voting Outcomes

Overall Voting Statistics

  • Total outstanding shares: 164,959,682
  • Total votes cast: 148,741,512
  • Overall voter turnout: 90.1684%

Resolution-wise Results:

Resolution 1 (Special Resolution - Reappointment of Mr. Udo Jahannes Vetter)

  • Total votes cast: 148,741,512
  • Votes in favor: 129,259,109 (86.9018%)
  • Votes against: 19,482,403 (13.0982%)

Resolution 2 (Ordinary Resolution - Remuneration to Mr. Udo Jahannes Vetter)

  • Total votes cast: 148,741,512
  • Votes in favor: 147,517,149 (99.1769%)
  • Votes against: 1,224,363 (0.8231%)

Resolution 3 (Special Resolution - Appointment of Mr. William Robert Keller)

  • Total votes cast: 148,741,512
  • Votes in favor: 147,417,525 (99.1099%)
  • Votes against: 1,323,987 (0.8901%)

Resolution 4 (Ordinary Resolution - Remuneration to Mr. William Robert Keller)

  • Total votes cast: 148,741,512
  • Votes in favor: 147,439,174 (99.1244%)
  • Votes against: 1,302,338 (0.8756%)

Resolution 5 (Ordinary Resolution - Revision of remuneration to Mr. Essaji Goolam Vahanvati)

  • Total votes cast: 148,741,512
  • Votes in favor: 147,517,140 (99.1768%)
  • Votes against: 1,224,372 (0.8232%)

Category-wise Voting Breakdown:

Promoter and Promoter Group (85,393,934 shares)

  • 100% participation through e-voting
  • 100% votes in favor for all resolutions
  • 0% votes against for all resolutions

Public Institutions (65,340,767 shares)

  • 92.8174% participation through e-voting
  • Variation in favor percentages across resolutions (97.8196% to 97.9840%)
  • Against percentages ranged from 2.0160% to 2.1804%

Public Non-Institutions (14,224,981 shares)

  • 18.9807% participation through e-voting
  • High favor percentages (99.9363% to 99.9407%)
  • Low against percentages (0.0593% to 0.0634%)

Scrutinizer's Role and Findings

D Soumya, Company Secretary in whole-time practice, Associate Partner at RVR & Associates, Company Secretaries, Hyderabad was appointed as Scrutinizer. The scrutinizer confirmed that:

  • The remote e-voting was conducted in a fair and transparent manner
  • All five resolutions were passed with requisite majority
  • The electronic data and relevant records are under safe custody until the Chairman approves and signs the minutes
  • No invalid votes were recorded for any resolution

Compliance with Laws and Regulations

The company complied with:

  • Section 108 of the Companies Act, 2013
  • Rule 20 of the Companies (Management and Administration) Rules, 2014 (as amended)
  • Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Various MCA Circulars including General Circular Nos. 14/2020, 17/2020, 22/2020, 33/2020, 39/2020, 02/2021, 10/2021, 20/2021, 3/2022, 11/2022, 09/2023, 09/2024 and 03/2025
  • Secretarial Standard on General Meetings (SS-2)