Meeting Details

The voting was conducted through postal ballot via remote e-voting only, without a physical meeting. The notice of postal ballot was dispatched electronically on May 26, 2026. The cut-off date for determining shareholder eligibility was May 22, 2026, with 14,550 shareholders on record. The remote e-voting period commenced on May 21, 2026 at 9:00 AM IST and concluded on June 25, 2026 at 5:00 PM IST.

Proposed Resolutions and Implications

1. Special Resolution: Appointment of Mr. Rakesh Grover (DIN: 09673773) as a Non-Executive Independent Director

2. Special Resolution: Redesignation of Mr. Yashwant Kumar Sharma (DIN: 08686725) from Non-Executive Independent Director to Non-Executive Non-Independent Director

3. Ordinary Resolution: Approval of Material Related Party Transactions to be entered into by the Company with its related parties (Promoters interested)

4. Ordinary Resolution: Approval of Material Related Party Transactions to be entered into by Global Surfaces FZE (wholly owned subsidiary) with related parties of the Company (Promoters interested)

Voting Process and Methods

The company utilized the remote e-voting facility provided by National Securities Depository Limited (NSDL). Physical copies of the notice and ballot form were not sent to members as per MCA and SEBI circulars. The e-voting module was disabled after the voting period ended.

Key Voting Outcomes

Resolution 1: Appointment of Mr. Rakesh Grover

  • Total votes cast: 31,536,899 shares (74.4114% of outstanding shares)
  • In favor: 31,536,863 shares (99.9999% of votes cast)
  • Against: 36 shares (0.0001% of votes cast)
  • Category-wise breakdown:
  • Promoter & Promoter Group: 30,716,468 shares voted (98.9435% of holdings), 100% in favor
  • Public Institutions: 533,415 shares voted (18.2526% of holdings), 100% in favor
  • Public Non-Institutions: 287,016 shares voted (3.4108% of holdings), 99.9875% in favor

Resolution 2: Redesignation of Mr. Yashwant Kumar Sharma

  • Total votes cast: 31,536,749 shares (74.4110% of outstanding shares)
  • In favor: 31,536,713 shares (99.9999% of votes cast)
  • Against: 36 shares (0.0001% of votes cast)
  • Category-wise breakdown:
  • Promoter & Promoter Group: 30,716,468 shares voted (98.9435% of holdings), 100% in favor
  • Public Institutions: 533,415 shares voted (18.2526% of holdings), 100% in favor
  • Public Non-Institutions: 286,866 shares voted (3.4090% of holdings), 99.9875% in favor

Resolution 3: Company Related Party Transactions

  • Total votes cast: 820,281 shares (1.9355% of outstanding shares)
  • In favor: 820,230 shares (99.9938% of votes cast)
  • Against: 51 shares (0.0062% of votes cast)
  • Category-wise breakdown:
  • Promoter & Promoter Group: 0 shares voted (0.0000% of holdings) - abstained due to interest
  • Public Institutions: 533,415 shares voted (18.2526% of holdings), 100% in favor
  • Public Non-Institutions: 286,866 shares voted (3.4090% of holdings), 99.9822% in favor

Resolution 4: Subsidiary Related Party Transactions

  • Total votes cast: 820,281 shares (1.9355% of outstanding shares)
  • In favor: 820,230 shares (99.9938% of votes cast)
  • Against: 51 shares (0.0062% of votes cast)
  • Category-wise breakdown:
  • Promoter & Promoter Group: 0 shares voted (0.0000% of holdings) - abstained due to interest
  • Public Institutions: 533,415 shares voted (18.2526% of holdings), 100% in favor
  • Public Non-Institutions: 286,866 shares voted (3.4090% of holdings), 99.9822% in favor

Scrutinizer's Role and Findings

Mr. Akshit Kumar Jangid, Partner of M/s. Pinchaa & Co., Company Secretaries, was appointed as scrutinizer. He verified that:

  • The management ensured compliance with Companies Act, 2013 and SEBI regulations
  • Votes were downloaded from NSDL's e-voting system in the presence of two witnesses (Ms. Deepika Sharma and Ms. Harshita Sharma)
  • No invalid votes were cast across all shareholder categories
  • All resolutions were passed with requisite majority

Compliance Confirmation

The scrutinizer confirmed the process complied with Section 108 and Section 110 of the Companies Act, 2013, Rule 20 and Rule 22 of the Companies (Management and Administration) Rules, 2014, and relevant SEBI and MCA circulars.

Additional Information

The results and scrutinizer's report will be hosted on the company's website at www.globalsurfaces.com. The total outstanding shares as of the cut-off date were 42,381,818 shares.