Nature of the Event

This is a notice for a Postal Ballot to be conducted entirely through remote e-voting. The purpose is to seek shareholder approval for a special business item.

Postal Ballot Information

Cut-off Date for Eligibility: Friday, 14th August 2026. Voting rights are proportionate to shares held on this date.

E-voting Service Provider: Central Depository Services (India) Limited (CDSL)

Scrutinizer: Mrs. Sweety Kapoor, Practicing Company Secretary (FCS: 6410; CP No. 5738)

Voting Period Commencement: Thursday, 20th August 2026 at 9:00 AM IST

Voting Period Conclusion: Friday, 18th September 2026 at 5:00 PM IST

Result Declaration: The scrutinizer will submit results to the company within 2 working days of the voting period's end. Results will be displayed on the company's website (www.glosterjute.com), CDSL's website (www.evotingindia.com), and communicated to the stock exchanges (BSE Limited and National Stock Exchange of India Ltd.).

Distribution: The notice was sent electronically via email on 19th August 2026 to shareholders whose email addresses are registered with the company's Registrar and Share Transfer Agent, Maheswari Datamatics Private Limited, or with the depositories.

Resolution for Shareholder Approval

Item of Special Business: To appoint Smt. Meeta Khare as a Non-Executive Non-Independent Director.

Resolution Type: Ordinary Resolution

Explanatory Statement & Rationale

The resolution is proposed due to the resignation of Shri Yogendra Singh (DIN: 10229584), who represented Life Insurance Corporation of India (LIC) on the board, effective 7th August 2026. LIC has proposed Smt. Meeta Khare (DIN: 11846965), Executive Director (Estates) at LIC, as its new nominee director. She was appointed as an Additional Director by the board on 7th August 2026. Shareholder approval is required under Regulation 17(1C) of the SEBI LODR Regulations for her continuation, which must be obtained at the next general meeting or within three months of her appointment, whichever is earlier. The company has received a notice from a member under Section 160 of the Companies Act, 2013 proposing her candidature.

Director Profile - Smt. Meeta Khare (DIN: 11846965)

  • Date of First Appointment: 7th August 2026
  • Designation: Non-Executive Non-Independent Director
  • Age: 60
  • Nationality: Indian
  • Qualifications: M.Sc (Operational Research)
  • Brief Profile: Represents Life Insurance Corporation of India (LIC) on the Board. Held the post of Executive Director (Estates) at LIC.
  • Board Meeting Attendance: 1 out of 1 meeting since appointment (as of the notice date).
  • Terms of Appointment: Office is liable to determination by rotation.
  • Remuneration: Entitled to sitting fees for attending Board and committee meetings and commission as may be recommended by the Nomination & Remuneration Committee and approved by the Board. This remuneration is to be paid to LIC.
  • Shareholding: Holds no equity shares in the company.
  • Other Directorships: Holds no directorships in other entities.
  • Relationship: Has no relationship with other Directors or Key Managerial Personnel.
  • Consent & Disclosures: The company has received her consent to act as a director (Form DIR-2) and a disclosure that she is not disqualified from appointment (Form DIR-8).

Voting Instructions and Process

  • The notice is available on the company's website (www.glosterjute.com) and CDSL's website (www.cdslindia.com).
  • For Demat Holders (Individuals): Can vote through their Depository Participants (DPs) or directly via the CDSL/NSDL websites using their demat account credentials.
  • For Physical Shareholders and Non-Individual Shareholders: Must vote through the CDSL e-voting website (www.evotingindia.com) using their Folio Number and other required details (PAN, Dividend Bank Details, or Date of Birth).
  • Non-Individual Shareholders/Custodians are required to register on the CDSL 'Corporates' module and upload a scanned copy of the Board Resolution/Authority letter for verification by the scrutinizer.
  • Votes once cast cannot be changed.
  • Shareholders whose email/mobile numbers are not registered are instructed to update their details with their DP (for demat holders) or provide necessary documents to the company/RTA (for physical holders).

Helpdesk Information

  • For CDSL-related technical issues: Email helpdesk.evoting@cdslindia.com or call toll-free 1800 21 09911.
  • For NSDL-related technical issues: Email evoting@nsdl.co.in or call 022-4886 7000 / 022-2499 7000.