Meeting Details

The 63rd AGM was held on Wednesday, 30th September 2026, commencing at 11:00 AM IST and concluding at 11:15 AM IST. The meeting was conducted entirely through Video Conferencing (VC) / Other Audio-Visual Means (OAVM).

Summary of Resolutions and Implications

Five resolutions were proposed for shareholder approval:

1. Resolution No. 1 (Ordinary Business - Ordinary Resolution): Adoption of Audited Financial Statements (Standalone and Consolidated) for the year ended 31st March 2026, including Reports of the Board of Directors and Auditors, and Comments of the Comptroller and Auditor General of India.

2. Resolution No. 2 (Ordinary Business - Ordinary Resolution): Declaration of dividend on Equity Shares for the financial year 2025-26.

3. Resolution No. 3 (Ordinary Business - Ordinary Resolution): Fixation of remuneration of Statutory Auditors for the financial year 2026-27.

4. Resolution No. 4 (Special Business - Ordinary Resolution): Appointment of Shri Sandeep Kumar, IAS (DIN: 06576903) as a Director of the Company.

5. Resolution No. 5 (Special Business - Ordinary Resolution): Ratification of remuneration of Cost Auditors for the financial year 2026-27.

All resolutions were passed with the requisite majority.

Voting Process and Methods

The voting process utilized two methods:

1. Remote E-voting: Managed by Central Depository Services (India) Limited (CDSL). The voting period was open from Sunday, 27th September 2026 (9:00 AM) to Tuesday, 29th September 2026 (5:00 PM).

2. E-voting during the AGM: Conducted for members attending the VC/OAVM who had not cast their vote via the remote e-voting facility.

The cut-off date for determining shareholder eligibility was 23rd September 2026. The total paid-up capital on this date was Rs. 63,60,00,000, divided into 31,80,00,000 equity shares of Rs. 2/- each. There were 256,736 shareholders on the record date.

Key Voting Outcomes

Overall Participation

  • Promoters & Promoter Group: 1 attended via VC. 100% of promoter shares (235,320,000) were voted.
  • Public: 53 attended via VC.
  • Total Votes Polled: 245,662,570 shares, representing 77.2524% of the total outstanding 318,000,000 shares.

Resolution-wise Results

Resolution 1: Adoption of Financial Statements

  • Total Votes In Favour: 245,584,653 (99.97% of valid votes cast)
  • Total Votes Against: 77,917 (0.03% of valid votes cast)
  • Invalid/Unutilized Votes: 13,313 (0.01%)

Resolution 2: Declaration of Dividend

  • Total Votes In Favour: 245,634,462 (99.98% of valid votes cast)
  • Total Votes Against: 40,921 (0.02% of valid votes cast)
  • Invalid/Unutilized Votes: 500 (Negligible)

Resolution 3: Remuneration of Statutory Auditors

  • Total Votes In Favour: 245,630,058 (99.98% of valid votes cast)
  • Total Votes Against: 41,176 (0.02% of valid votes cast)
  • Invalid/Unutilized Votes: 4,649 (Negligible)

Resolution 4: Appointment of Director (Shri Sandeep Kumar)

  • Total Votes In Favour: 235,900,799 (96.02% of valid votes cast)
  • Total Votes Against: 9,770,510 (3.98% of valid votes cast)
  • Invalid/Unutilized Votes: 4,574 (Negligible)

Resolution 5: Ratification of Cost Auditors' Remuneration

  • Total Votes In Favour: 245,630,014 (99.98% of valid votes cast)
  • Total Votes Against: 41,220 (0.02% of valid votes cast)
  • Invalid/Unutilized Votes: 4,649 (Negligible)

Scrutinizer's Role and Findings

Shri Manoj Rajaram Hurkat, Practicing Company Secretary (FCS-4287, CP-2574) from Manoj Hurkat & Associates, was appointed as the Scrutinizer by the Board of Directors in their meeting dated 31st July 2026. His responsibility was to scrutinize both the remote e-voting and e-voting during the AGM.

The remote e-voting votes were unblocked on 30th September 2026 at 11:45 AM in the presence of two independent witnesses: Sunil A. Mulchandani and Yash D. Panchal. The electronic ballots were reconciled with company records. The scrutinizer confirmed that all resolutions were passed by the requisite majority and that the process complied with the Companies Act, 2013, SEBI LODR Regulations, and relevant MCA circulars.

Compliance Confirmation

The report confirms compliance with:

  • Section 108 of the Companies Act, 2013
  • Rule 20 of the Companies (Management and Administration) Rules, 2014
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (Regulation 44(3) and Regulation 30)
  • MCA Circulars referenced: 20/2020, 14/2020, 17/2020, 02/2021-22, 02/2022, 10/2022, 09/2023, 09/2024, 03/2025

Additional Information

The information was also made available on the company's website at www.gmdcltd.com. The scrutinizer will return all supportive documents (CD/Excel sheets with detailed voter lists) to the company for safekeeping.