Godavari Biorefineries Limited has issued a Postal Ballot Notice to seek shareholder approval for the re-appointment of two directors. The notice was issued pursuant to Regulations 30 read with Schedule III of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, and Sections 108 and 110 of the Companies Act, 2013.

Key Resolutions

1. Special Resolution: Re-appointment of Mr. Nitin Mehta (DIN: 09174633) as an Independent Director for a second term of five years commencing July 1, 2026, up to June 30, 2031.

2. Special Resolution: Re-appointment of Dr. Sangeeta Srivastava (DIN: 00480462) as a Whole Time Director, designated as an Executive Director, for a period of three years from August 1, 2026.

Voting Details

  • Cut-Off Date: May 15, 2026 (for determining eligible shareholders)
  • Remote e-voting period: Friday, May 29, 2026 (9:00 AM IST) to Sunday, June 28, 2026 (5:00 PM IST)
  • Voting service provider: National Securities Depository Limited (NSDL)
  • Scrutinizer: Mr. Tushar Shridharani (FCS 2690, CP No. 2190) of M/s. Tushar Shridharani and Associates LLP
  • Results announcement: On or before Tuesday, June 30, 2026

Director Qualifications and Experience

Mr. Nitin Mehta:

  • Age: 51 years
  • Education: Post-graduate Diploma in Management from Management Development Institute, Gurgaon; Graduate Degree in Chemical Engineering from Indian Institute of Technology, Varanasi
  • Current position: Senior Vice President and Managing Director at Crown Flour Mill Limited, Nigeria (subsidiary of Olam Agri)
  • Experience: 25 years in consumer businesses across food, beauty and OTC in multiple geographies
  • Committee membership: Risk Management Committee
  • Shareholding: Holds no shares in the company
  • Previous term: Appointed at 66th AGM on July 5, 2021, term ending June 30, 2026
  • FY25-26 sitting fees: ₹2.10 lakhs

Dr. Sangeeta Srivastava:

  • Education: PhD in Chemistry from Mumbai University; M.Phil from Jabalpur University; M.Sc in Organic Chemistry from Sagar University
  • Experience: 31 years in research and development, joined Godavari Biorefineries in 1994
  • Expertise: Sustainable and Green Chemistry, converting agricultural feedstock into renewable chemicals, energy, and biofuels
  • Shareholding: 100 shares in the company
  • FY25-26 remuneration: ₹1.12 crores

Remuneration Details for Dr. Sangeeta Srivastava

  • Basic Salary: ₹492,066 per month
  • Special Allowance: ₹239,696 per month
  • Bonus: 20% of Basic Salary
  • Commission: 0.3% of Net profit subject to limit of 100% of Basic Monthly Salary
  • Perquisites:
  • HRA: ₹20,000 per month
  • Food Allowance: ₹1,300 per month
  • Medical Allowance: As per Company's rules
  • Leave Travel Reimbursement: One month's Basic pay per annum
  • Contribution to Provident Fund
  • Gratuity as per applicable law
  • Company car with driver for official purposes
  • Encashment of Leave at retirement/cessation

The remuneration shall be allowed as minimum remuneration in any year in case of absence or inadequacy of profits.

Financial Context

The explanatory statement provides financial information for context:

Financial Performance (₹ in Lakhs):

| Particulars | 2025-2026 | 2024-2025 |

| Revenue from Operation | 1,96,492.02 | 185,316.64 |

| Profit/(Loss) before Depreciation, Interest, Exceptional Item and Tax | 13,453.40 | 11,606.18 |

| Finance costs | 4,844.57 | 7,160.79 |

| Profit/(Loss) after Interest but before Depreciation and Tax | 8,698.83 | 4,445.39 |

| Depreciation & Amortization | 5,431.80 | 4,985.69 |

| Profit/(Loss) Before Tax | 153.22 | (540.29) |

| Taxes (Income)/Expense | 29.60 | 2,175.67 |

| Profit/(Loss) After Tax | 123.62 | (2,175.95) |

Reasons for inadequate profits cited:

  • Challenging operational environment for sugar and ethanol industries
  • Elevated cane and feedstock costs impacting profitability
  • Compressed margin environment in ethanol segment due to feedstock economics
  • Water-intensive sugarcane cultivation vulnerable to uneven rainfall patterns
  • Increase in cane price compared to ethanol and sugar prices

Operational Capacity:

  • Sugarcane crushing capacity: 20,000 TCD (expandable to 25,000 TCD)
  • Ethanol production capacity: 570 KLPD (with plans to scale up to 1,000 KLPD)

Compliance and Regulatory References

  • SEBI Listing Regulations: Regulation 30, Schedule III, Regulation 44, Regulation 17(1C)(a), Regulation 36(3)
  • Companies Act, 2013: Sections 108, 110, 102, 149, 152, 160(1), 164, 196, 197, 203
  • Companies (Management and Administration) Rules, 2014: Rules 20 and 22
  • Companies (Appointment and Qualification of Directors) Rules, 2014
  • MCA Circulars: General Circular Nos. 14/2020, 17/2020, and latest circular no. 03/2025 dated September 22, 2025
  • Secretarial Standards-2 (SS-2) issued by ICSI

Additional Information

  • The notice was sent only electronically to members with registered email addresses
  • Members can register email addresses until June 19, 2026, at 5:00 PM IST
  • The company's RTA is MUFG Intime India Private Limited (formerly Link Intime India Private Limited)
  • Documents available for inspection upon request to investors@somaiya.com
  • Notice available on company website: www.godavaribiorefineries.com