Meeting Details

The 43rd Annual General Meeting was held on Wednesday, August 26, 2026, from 11:30 A.M. to 12:37 P.M. (IST). The meeting was conducted through Video Conferencing/Other Audio Video Means using the online platform provided by the National Securities Depository Limited (NSDL). The meeting was convened in accordance with circulars issued by the Ministry of Corporate Affairs and SEBI.

Attendance

The meeting was attended by 8 (Eight) Directors of the Company, including the Chairman of the Audit Committee, Nomination and Remuneration Committee, Stakeholders' Relationship Committee, CSR Committee, and Risk Management Committee. Also present were the Executive Director & Chief Financial Officer, the Company Secretary, representatives of the Company, Statutory Auditors, Secretarial Auditors, and Cost Auditors.

The Company received 2 (two) authorized representations along with Board Resolutions from corporate shareholders appointing and authorizing representatives under Section 113 of the Companies Act, 2013. These representations covered 2,58,66,170 (Two Crores Fifty Eight Lakhs Sixty Six Thousand One Hundred and Seventy) Equity shares, representing 50.73% of the paid-up equity share capital.

Resolutions and Voting Process

The Company provided members with the facility to cast their vote electronically on all resolutions set forth in the Notice. The e-voting facility remained open for an additional 15 minutes during the meeting for those who had not cast their vote through remote e-voting.

The following business items were discussed and voted upon:

Ordinary Business:

  • Item 2: Adoption of financial statements, reports of Board of Directors and Auditors
  • Item 3: Declaration of Dividend on equity shares for the financial year ended March 31, 2026
  • Item 4: Re-appointment of Mr. Arjun Verma (DIN: 10102249), who retires by rotation

Special Business:

  • Item 5: Ratification of payment of remuneration to M/s. Dilip M. Bathija, Cost Accountants, Cost Auditors for the Financial Year 2026-27 (Ordinary Resolution)
  • Item 6: Appointment of Mr. Dilip U Vaswani (DIN: 01944741) as Non-Executive Non-Independent Director (Ordinary Resolution)
  • Item 7: Appointment of Mr. Harshavardhan Sinha (DIN: 09439148) as Non-Executive Non-Independent Director (Special Resolution)
  • Item 8: Appointment of Mr. Sukumaran Jeyakrishnan (DIN: 07234397) as Non-Executive Independent Director for first term of two consecutive years (Special Resolution)
  • Item 9: Appointment of Ms. Sandra Martyres (DIN: 00798406) as Non-Executive Independent Director for first term of two consecutive years (Special Resolution)

Scrutinizer and Results Announcement

The Company appointed Mr. Harshad Ashok Pusalkar, Practicing Company Secretary, as Scrutinizer to conduct the e-voting process. The results were scheduled to be announced within two working days of the conclusion of the Meeting and uploaded on the stock exchanges. The document does not contain the actual voting results or breakdown by shareholder category.

Compliance and Regulatory References

The meeting was conducted in compliance with:

  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (Regulation 30 read with Schedule III)
  • Companies Act, 2013 (Section 113 for authorized representations)
  • Circulars issued by the Ministry of Corporate Affairs and SEBI regarding virtual meetings

Signatories and Roles

The document is signed by Kanika Sehgal Sadana, Company Secretary (Membership No. A31466), on behalf of GP Petroleums Limited. The Scrutinizer for the e-voting process was Mr. Harshad Ashok Pusalkar, Practicing Company Secretary.

Additional Information

The Chairman's address covered the Company's recent developments, sector dynamics, operational and financial results, future opportunities, global economic conditions, and CSR initiatives undertaken during the year. Technical and procedural guidelines for participating in the meeting were read out, along with a disclaimer regarding forward-looking statements.