Key Dates

  • AGM Date: Tuesday, 25th August 2026
  • AGM Time: 11:00 a.m. Indian Standard Time (IST)
  • Cut-off Date for Voting Rights: August 18, 2026
  • Remote E-Voting Period: Commences on August 21, 2026, at 10:00 a.m. (IST) and ends on August 24, 2026, at 5:00 p.m. (IST)
  • Record Date for Final Dividend: August 4, 2026
  • Last Date for TDS Exemption Documents: August 10, 2026

AGM Logistics

The 36th AGM will be held through Video Conferencing / Other Audio Visual Means (VC / OAVM) without the physical presence of members, in compliance with MCA Circulars (including General Circular No. 03/2025) and SEBI Circulars (including SEBI/HO/CFD/CFD-PoD-2/P/CIR/2024/133). The deemed place of the meeting for technical compliance is the Registered Office of the Company in Kolkata.

Ordinary Business

1. To receive, consider, and adopt:

  • The Audited Standalone Financial Statements for the year ended March 31, 2026, including the Balance Sheet, Statement of Profit & Loss, and Reports of the Board of Directors and Auditors.
  • The Audited Consolidated Financial Statements for the year ended March 31, 2026, including the Balance Sheet, Statement of Profit & Loss, and the Report of the Auditors.

2. To declare a final dividend of ₹0.50 per share (50%) on the equity shares of the Company for the financial year ended March 31, 2026.

3. To appoint a director in place of Mr. Sanidhya Mittal (DIN: 06579890), who retires by rotation and, being eligible, offers himself for re-appointment.

Special Business

4. Re-appointment of Ms. Vinita Bajoria (DIN: 02412990) as an Independent Director for a second term of five consecutive years, from September 15, 2026, to September 14, 2031. This requires a Special Resolution.

5. Appointment of Mr. Girish Kulkarni (DIN: 01683332) as an Independent Director for a term of five consecutive years, from July 24, 2026, to July 23, 2031. He was appointed as an Additional Director in this capacity effective July 24, 2026. This requires a Special Resolution.

Dividend Details

  • The final dividend, if declared, will be paid within 15 days from the date of the AGM.
  • It will be paid to members whose names appear on the Register of Members as of the close of business on the Record Date, August 4, 2026.
  • For shares held in dematerialized form, the dividend will be paid to beneficial owners as per details provided by NSDL and CDSL.
  • The Company will deduct Tax at Source (TDS) on the dividend as per the rates prescribed under the Income Tax Act, 2025.
  • Payment will be made electronically. Members must ensure their bank details, PAN, and other KYC information are updated with their Depository Participant (for demat shares) or the Company's RTA (for physical shares).
  • Unpaid or unclaimed dividends for seven years are transferred to the Investor Education and Protection Fund (IEPF). The notice specifies that the unclaimed final dividend for FY 2018-19 is due for transfer to the IEPF in November 2026.

Share Transfer to IEPF

The notice provides a detailed table of equity shares transferred to the IEPF Demat account over several years due to unpaid dividends for seven consecutive years.

  • Total Shares Transferred to IEPF (Cumulative): 46,035
  • Shares Claimed back from IEPF: 2,000 (in FY 2021-22)
  • Balance lying in IEPF Demat account as of March 31, 2026: 44,035

Voting Information

  • The facility for appointment of proxies is not available for this virtual AGM.
  • Members can vote remotely via e-voting facilitated by CDSL or vote electronically during the AGM.
  • Members who vote via remote e-voting prior to the AGM will not be allowed to vote again during the meeting.
  • The voting rights of a member shall be in proportion to their share of the total paid-up equity share capital as of the cut-off date (August 18, 2026).
  • Detailed, step-by-step instructions for remote e-voting and voting during the meeting are provided for shareholders holding shares in both physical and dematerialized form.

Director Profiles

Mr. Sanidhya Mittal (DIN: 06579890 - Retiring by Rotation)

  • Age: 33 years (Date of Birth: July 3, 1992)
  • Date of First Appointment: February 7, 2018
  • Qualification: B.Com.
  • Experience: Over 9 years in sales, marketing, finance, and factory operations.
  • Shareholding: 70,950 equity shares
  • Remuneration for FY 2025-26: Salary - ₹1,37,76,923; Perquisites & Allowances - ₹7,29,600; Commission - Nil

Ms. Vinita Bajoria (DIN: 02412990 - Proposed for Re-appointment)

  • Age: 56 years (Date of Birth: October 7, 1969)
  • Current Term: September 15, 2021, to September 14, 2026
  • Proposed Term: September 15, 2026, to September 14, 2031 (Second term)
  • Qualification: MBA, Senior Management Program (IIM Kolkata), General Management Program (Harvard), Advanced Management Program (Harvard)
  • Experience: Strategic management, marketing, corporate operations, human resources.
  • Shareholding: 2,000 equity shares
  • Remuneration for FY 2025-26: Sitting Fees - ₹12,00,000; Annual Commission - ₹15,00,000

Mr. Girish Kulkarni (DIN: 01683332 - Proposed for Appointment)

  • Age: 62 years
  • Date of Appointment as Additional Director: July 24, 2026
  • Proposed Term: July 24, 2026, to July 23, 2031
  • Qualification: MBA
  • Experience: Business strategy, governance, finance, sales, human resources with over four decades in the insurance and financial sectors.
  • Shareholding: Nil

Other Information

  • The Notice and the complete Annual Report have been made available on the Company's website (www.greenply.com), the websites of the stock exchanges (BSE and NSE), and the website of CDSL (www.evotingindia.com).
  • The Company's Registrar and Share Transfer Agent is M/s. S. K. Infosolutions Pvt. Ltd., based in Kolkata.
  • Members are strongly advised to dematerialize any physical shares held, as per SEBI mandates.
  • The Scrutinizer appointed for the e-voting process is Mr. Dilip Kumar Sarawagi, a Practicing Company Secretary (Proprietor of M/s. DKS & Co., Kolkata).