Event Disclosure

Disclosure made pursuant to Regulation 30 read with Part A of Schedule III of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 regarding the Eighteenth Annual General Meeting (18th AGM) for FY 2025-26.

Meeting Details

The 18th AGM was held on Friday, July 31, 2026, commencing at 04:07 pm and concluding at 04:27 pm (duration: 20 minutes) at the company's registered office address.

Attendance

Directors in Attendance:

  • Mr. Alok Harlalka (Managing Director)
  • Mr. Arvind Harlalka (Whole-Time Director)
  • Mr. Sumeet Harlalka (Whole-Time Director)
  • Mr. Rajiv Kumar Agarwal (Independent Director)
  • Ms. Khusbu Agrawal (Independent Director)

Key Managerial Personnel in Attendance:

  • Mr. Alok Harlalka (Chief Financial Officer)
  • Ms. Bhavna Desai (Group Head – Legal, Company Secretary & Compliance Officer, M. No – A31586)

Invitees:

  • Ms. Rachana Shanbhag & Dilesh Parashar, Practising Company Secretary, Scrutinizer

Members Attendance:

A total of 32 members attended the meeting in person, of whom 31 members constituted the quorum, while one attended as a proxy and was not counted towards the quorum.

Meeting Proceedings

Ms. Bhavna Desai welcomed shareholders, directors, key managerial personnel, and other invitees. The company secretary introduced board members to shareholders, confirmed requisite quorum was present, and declared the meeting duly constituted.

Mr. Alok Harlalka, Chairman, Managing Director & CFO, chaired the proceedings and presented an overview of the company's performance during FY 2025-26. He highlighted that FY 2025-26 marked a significant milestone with the company's successful migration from the SME Platform of BSE Limited to the Main Board of BSE Limited and the National Stock Exchange of India Limited with effect from September 4, 2025.

The chairman apprised members of the company's business operations, key achievements, and financial performance during the year under review. The notice convening the meeting, report of the board of directors, and standalone and consolidated financial statements for FY ended March 31, 2026 were taken as read.

The statutory auditors' report and secretarial auditor's report did not contain any qualification, reservation, adverse remark, or disclaimer, and therefore were not required to be read out at the meeting.

Voting Process

The company provided remote e-voting facility to all members for all resolutions set out in the notice. The remote e-voting period commenced on July 28, 2026 at 10:00 a.m. and ended on July 30, 2026 at 5:00 p.m.

Members present at the meeting who had not cast their vote by remote e-voting were given the opportunity to cast their vote through e-voting facility at the venue, which remained open up to 15 minutes after the conclusion of the meeting. Members who had already voted remotely were not permitted to vote again.

The board appointed M/s. D.A. Kamat & Co., Practising Company Secretaries, as scrutinizer for scrutinizing the remote e-voting process and e-voting at the meeting in accordance with Section 108 of the Companies Act, 2013.

Resolutions Considered

Six resolutions were proposed and explained at the AGM:

1. Resolution No 1: To consider and adopt:

(a) audited Standalone financial statements for FY ended March 31, 2026 and reports of Board of Directors and Auditors

(b) audited Consolidated financial statements for FY ended March 31, 2026 and report of Auditors

2. Resolution No 2: To declare Final dividend at the rate of ₹0.70 per equity share of ₹10 each fully paid-up for FY ended March 31, 2026

3. Resolution No 3: To appoint Mr. Alok Harlalka (DIN: 02486575), who retires by rotation, as Director offering himself for reappointment

4. Resolution No 4: To consider and approve re-appointment and remuneration of M/S Jay Gupta & Associates, Chartered Accountants (FRN 329001E) as Joint Statutory Auditor for second term of five years

5. Resolution No 5: To approve Related Party Transaction(s) - Mr. Alok Harlalka, Mr. Arvind Harlalka, and Mr. Sumeet Harlalka being related parties did not participate in discussion; Mr. Rajiv Kumar Agarwal, disinterested member, conducted proceedings

6. Resolution No 6: To obtain approval for appointment of Secretarial Auditor D.A. Kamat & Co for one term of five years from FY 2026-27

Voting Results and Conclusion

The voting results for all resolutions passed at the 18th AGM will be submitted separately pursuant to Regulation 44(3) of SEBI LODR Regulations, 2015, along with the scrutinizer's report under Section 108 of Companies Act, 2013. Results will be made available on the company's website, Bigshare Services Private Limited website, and communicated to BSE Limited and NSE.

The chairman thanked members for their continued trust and participation, expressed appreciation to the board, senior management, employees, and other stakeholders, and declared the 18th AGM concluded at 04:27 p.m.

#Tags: #GretexCorporateServices #AGM #SEBIDisclosure #RegulatoryCompliance #DividendDeclaration #Neutral