Meeting Details

This is a Postal Ballot process without a physical meeting. The remote e-voting period commences on Saturday, 4th July, 2026 at 09:00 AM IST and ends on Sunday, 2nd August, 2026 at 05:00 PM IST. The proposed resolutions, if approved by requisite majority, shall be deemed to have been passed on the last date of e-voting (2nd August, 2026).

Proposed Resolutions and Implications

Item No. 1: Ordinary Resolution

To approve appointment of Shri Manoj Kumar Das, IAS (DIN: 06530792) as a Director & Chairman of the Company, liable to retire by rotation. He was appointed as Additional Director and Chairman w.e.f. 2nd November, 2025 and holds office until the ensuing AGM.

Item No. 2: Ordinary Resolution

To approve appointment of Smt. Avantika Singh Aulakh, IAS (DIN: 07549438) as Managing Director of the Company w.e.f. 24th December, 2025 for five years or until further orders from Government of Gujarat, and to approve managerial remuneration. The total remuneration for the period 1st May, 2026 to 31st March, 2027 is approximately ₹37 lakhs as per GoG Letter No. EPCD/0540/12/2025 dated 5th February, 2026.

Item No. 3: Ordinary Resolution

To approve appointment of Shri Ashwini Kumar, IAS (DIN: 06581753) as a Director of the Company, liable to retire by rotation. He was appointed as Additional Director w.e.f. 27th January, 2026 and holds office until the ensuing AGM.

Item No. 4: Special Resolution

To approve re-appointment of Prof. Yogesh Singh (DIN: 06600055) as an Independent Director for a 2nd term of 3 consecutive years effective from 15th August, 2026 to 14th August, 2029.

Item No. 5: Special Resolution

To approve re-appointment of Shri Bhadresh Mehta (DIN: 02625115) as an Independent Director for a 2nd term of 3 consecutive years effective from 15th August, 2026 to 14th August, 2029.

Item No. 6: Special Resolution

To approve continuation of directorship of Shri Balwant Singh, IAS (Retd.) (DIN: 00023872) beyond age of 75 years attaining on 6th December, 2026 during his 1st term of appointment.

Item No. 7: Special Resolution

To approve re-appointment of Shri Balwant Singh, IAS (Retd.) (DIN: 00023872) as an Independent Director for a 2nd term of 3 consecutive years effective from 20th April, 2027 to 19th April, 2030 and to approve continuation of his directorship after attainment of 75 years of age.

Item No. 8: Special Resolution

To approve re-appointment of Dr. Rekha Jain (DIN: 01586688) as an Independent Woman Director for a 2nd term of 3 consecutive years effective from 20th April, 2027 to 19th April, 2030 and to approve continuation of her directorship after attainment of 75 years of age on 5th December, 2029.

Voting Process and Methods

The Company has engaged Central Depository Services (India) Limited (CDSL) to provide remote e-voting facility. Voting rights will be reckoned on the paid-up value of shares registered in the names of members as on 26th June, 2026 (cut-off date).

Remote E-voting Period:

  • Commencement: 4th July, 2026 at 09:00 AM IST
  • End: 2nd August, 2026 at 05:00 PM IST

Login Methods:

1. Individual shareholders holding securities in demat mode can vote through their demat accounts with CDSL or NSDL

2. Physical shareholders and non-individual shareholders must log on to www.evotingindia.com using their folio number and PAN

3. Corporate shareholders must register in the 'Corporates' module on www.evotingindia.com and submit board resolution/authorization documents

Scrutinizer Appointment

The Board of Directors has appointed M/s K K Patel & Associates, Practising Company Secretary, Gandhinagar, as the Scrutinizer for conducting the postal ballot process in a fair and transparent manner.

Result Disclosure

The result of the postal ballot along with the Scrutinizer's report will be:

  • Communicated to BSE Limited and National Stock Exchange of India Limited within 2 working days from conclusion of e-voting
  • Displayed on the Company's website (www.gujarat-energy.com)
  • Displayed on CDSL's website (www.evotingindia.com)

Compliance with Laws and Regulations

The notice has been issued in compliance with:

  • Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Section 110 of the Companies Act, 2013
  • Companies (Management and Administration) Rules, 2014
  • MCA Circulars: 14/2020, 17/2020, 20/2020, 09/2024, 03/2025
  • SEBI Circular No. SEBI/HO/CFD/CMD/CIR/P/2020/242 dated 9th December, 2020
  • Secretarial Standard on General Meetings (SS-2) issued by ICSI

Additional Information

The explanatory statement provides detailed profiles of all directors proposed for appointment/re-appointment, including their qualifications, experience, other directorships, committee memberships, and shareholding (all directors hold nil shares in the company). The notice is available on the company's website, stock exchange websites, and CDSL's e-voting website.