Notice of 40th Annual General Meeting
Gujarat Raffia Industries Limited has scheduled its 40th Annual General Meeting (AGM) to be held on Tuesday, September 29, 2026, at 2:00 PM at the company's Registered Office at Plot No. 455, Santej-Vadsar Road, Village: Santej, Taluka: Kalol - 382 721, District: Gandhinagar.
Record Date and Voting Details
The record date (cut-off date) for determining members entitled to vote is September 18, 2026. Voting rights shall be in proportion to shareholders' share in the paid-up equity share capital of the company as on this date.
The company is providing remote e-voting facilities through National Securities Depository Limited (NSDL). The remote e-voting period begins on Thursday, September 24, 2026, at 10:00 AM and ends on Monday, September 28, 2026, at 5:00 PM.
Shareholder Procedures and Requirements
Members can appoint proxies to attend and vote on their behalf, with the instrument appointing the proxy required to be deposited at the company's registered office not less than 48 hours before the meeting. A person can act as proxy for members not exceeding fifty and holding not more than ten percent of the total share capital carrying voting rights.
Corporate members must send certified copies of Board Resolutions authorizing their representatives. Members registered under Section 8 of the Companies Act, 2013 cannot appoint proxies unless the proxy is also a member of the company.
Document Inspection and Shareholder Updates
The relevant documents referred to in the notice are open for inspection by members at the Registered Office on all working days (except Saturdays and Sundays) during business hours (10:00 AM to 5:00 PM) up to the date of the meeting.
Pursuant to Section 91 of the Companies Act, 2013, the Register of Members and Share Transfer Book of the company will not be closed.
Members are requested to update their bank details, NECS, ECS, mandates, nominations, power of attorney, change of address, change of name, email address, and contact numbers with their Depository Participants (for demat holdings) or with Accurate Securities & Registry Private Limited (for physical holdings).
Regulatory Compliance Requirements
SEBI has mandated submission of Permanent Account Number (PAN) by every participant in securities market. Members holding shares in electronic form must submit PAN to their Depository Participants, while physical shareholders can submit PAN to the company or Accurate Securities & Registry Private Limited.
Members holding physical shares may file nomination in prescribed Form SH-13 and for cancellation/variation in nomination in prescribed Form SH-14 with the company's Registrar and Transfer Agent.
Additional Shareholder Services
The company encourages members to support the 'Green Initiative' by registering email addresses with RTA/Depository Participants for receiving all communications electronically.
Members desiring information concerning accounts and operations are requested to address questions in writing to the company at least 7 days before the AGM date.
The company's ISIN for Equity Shares is INE610B01024. Trading in shares is compulsory in dematerialized form for all investors.
The notice and Annual Report 2025-26 are being sent electronically to members with registered email addresses, with physical copies sent to those without registered emails.
Information relating to directors proposed to be appointed and those retiring by rotation is annexed to the notice as required under Regulation 36(3) of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.
Technical Support and Contact Information
For technical issues with e-voting:
- NSDL shareholders: evoting@nsdl.co.in or toll free: 1800 1020 990 and 1800 22 44 30
- CDSL shareholders: helpdesk.evoting@cdslindia.com or 022-23058738 or 022-23058542-43
Shareholders without registered email IDs can contact the company at cs@griltarp.com for assistance with e-voting credentials.
Scrutinizer contact: cshimanshu.maheshwari@gmail.com