Meeting Details

The resolution was put to vote via a postal ballot process with remote e-voting; there was no physical meeting. The cut-off date for determining shareholder eligibility was Friday, 5th June 2026. The remote e-voting period commenced on Tuesday, 9th June 2026 at 9:00 AM IST and concluded on Wednesday, 8th July 2026 at 5:00 PM IST.

Summary of Proposed Resolution and Implications

The single special resolution proposed was 'Raising funds by issue of Equity Shares through Qualified Institutions Placement (QIP)'. The passing of this resolution authorizes the company to proceed with a QIP, a method of raising capital from qualified institutional buyers without issuing a prospectus.

Voting Process and Methods Used

The voting was conducted exclusively through remote e-voting (electronic means). No physical polling or traditional postal ballot methods were used. The company engaged Central Depository Services (India) Limited (CDSL) to provide the e-voting platform at https://www.evotingindia.com. The process was designed to comply with Sections 108 and 110 of the Companies Act, 2013, read with the Companies (Management and Administration) Rules, 2014, and relevant SEBI regulations.

Key Voting Outcomes

Overall Voting Results

  • Total Number of Outstanding Shares: 108,965,265
  • Total Votes Cast: 79,496,307
  • Percentage of Votes Polled on Outstanding Shares: 72.9556%
  • Total Votes in Favour: 79,477,366 (99.9762% of votes cast)
  • Total Votes Against: 18,941 (0.0238% of votes cast)
  • Number of Members who Voted: 110
  • Resolution Outcome: Passed

Category-wise Voting Breakdown

Promoter and Promoter Group
  • Shares Held: 77,218,083
  • Votes Polled via E-Voting: 76,557,741
  • Percentage of Votes Polled on Shares Held: 99.1448%
  • Votes in Favour: 76,557,741 (100.0000% of votes polled)
  • Votes Against: 0 (0.0000% of votes polled)
Public Institutions
  • Shares Held: 3,221,880
  • Votes Polled via E-Voting: 1,279,906
  • Percentage of Votes Polled on Shares Held: 39.7254%
  • Votes in Favour: 1,261,276 (98.5444% of votes polled)
  • Votes Against: 18,630 (1.4556% of votes polled)
Public - Non Institutions
  • Shares Held: 28,525,302
  • Votes Polled via E-Voting: 1,658,660
  • Percentage of Votes Polled on Shares Held: 5.8147%
  • Votes in Favour: 1,658,349 (99.9812% of votes polled)
  • Votes Against: 311 (0.0188% of votes polled)

Scrutinizer's Role, Findings, and Conclusions

CS Ketan Ravindra Shirwadkar (Proprietor of KRS AND CO., Practicing Company Secretaries, Mem No. F13938) was appointed as the Scrutinizer. His role was to ensure a fair and transparent e-voting process and to report the results. The votes were unblocked from the CDSL system on July 8, 2026, at 5:02 PM IST in the presence of two independent witnesses (Mr. Achyut Dubey and Mr. Sagar Joguguddi). The Scrutinizer concluded that the resolution was passed with the requisite majority and recommended that the Chairman declare the result.

Confirmation of Compliance

The document confirms compliance with:

  • Sections 108 and 110 of the Companies Act, 2013.
  • Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014.
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (Regulation 44).
  • MCA General Circular Nos. 14/2020, 17/2020, and 03/2025.
  • The company also submitted a certificate under Regulation 74(5) of the SEBI (Depositories and Participants) Regulations, 2018 for the quarter ended June 30, 2026, received from its Registrar and Share Transfer Agent, MUFG Intime India Pvt. Ltd.

Names and Roles of Signatories

  • Vineet Ganesh Gawankar: Company Secretary and Compliance Officer. Digitally signed the submission letter to BSE and NSE.
  • CS Ketan Ravindra Shirwadkar: The appointed Scrutinizer who prepared and signed the Scrutinizer's Report.
  • Dr. Dinesh Patel: Chairman of the company. Countersigned the Scrutinizer's Report.

Other Relevant Information

  • The company's Corporate Identification Number (CIN) is L24230GJ1981PLC004878.
  • Its scrip code on BSE is 506879, and its symbol on NSE is GUJTHEM.
  • Advertisements regarding the postal ballot were published in the 'Western Times' (English and Gujarati editions) on June 9, 2026.
  • All voting records are to be handed over to the Company Secretary for safekeeping after the Chairman approves the minutes.