Meeting Details

The 18th Annual General Meeting was held on Friday, September 11, 2026 at 03:00 p.m. (IST) through Video Conferencing/Other Audio-Visual Means (VC/OAVM). The deemed venue was the Registered Office of the Company at IN Centre, 49/50, 12th Road, M.I.D.C., Andheri (East), Mumbai 400 093.

The meeting was conducted in compliance with the Companies Act, 2013 and SEBI Listing Regulations, following relevant circulars from MCA and SEBI permitting electronic AGMs.

Attendance

A total of 71 members were present virtually at the AGM.

Directors Present:

  • Mr. Sanjay G. Hinduja (Chairman, Non-Executive Director)
  • Mr. Shom Ashok Hinduja (Non-Executive Director)
  • Mr. Arvind Uppal (Independent Director, Chairman of Stakeholders' Relationship Committee, Nomination & Remuneration Committee and Risk Management Committee)
  • Mrs. Manju Agarwal (Independent Director, Chairman of Audit Committee and Corporate Social Responsibility & Sustainability Committee)
  • Mr. Munesh Narinder Khanna (Independent Director)
  • Mr. Nirvik Singh (Independent Director)
  • Mr. Ravi Shamlal Chawla (Managing Director and CEO)
  • Mr. Manish Kumar Gangwal (Whole-Time Director and CFO)

Management and Officers Present:

  • Mr. Ashish Pandey (Company Secretary and Compliance Officer)

External Parties Present:

  • Representatives of M/s S R B C & Co. LLP, Chartered Accountants (Statutory Auditors)
  • M/s Ravi & Subramanyam, Company Secretaries (Secretarial Auditor)
  • M/s Dhananjay V. Joshi and Associates, Cost Accountants (Cost Auditor)
  • Mr. Virendra G. Bhatt, Practicing Company Secretary (Scrutinizer)

Business Transacted

The following items of business from the Notice dated August 3, 2026 were transacted:

Ordinary Business:

1. a. Adoption of Audited Standalone Financial Statements for FY 2025-26 (Ordinary Resolution)

1. b. Adoption of Audited Consolidated Financial Statements for FY 2025-26 (Ordinary Resolution)

2. Declaration of final dividend on equity shares for the financial year ended March 31, 2026 (Ordinary Resolution)

3. Re-appointment of Mr. Shom Ashok Hinduja (DIN: 07128441) as Non-Executive Director, liable to retire by rotation (Ordinary Resolution)

Special Business:

4. Ratification of remuneration payable to M/s Dhananjay V. Joshi & Associates, Cost Accountants, as Cost Auditors of the Company for the financial year 2026-27 (Ordinary Resolution)

Voting Arrangements

The Company provided e-voting facilities through National Securities Depository Limited (NSDL). Remote e-voting commenced at 09:00 a.m. (IST) on Monday, September 7, 2026 and ended at 5:00 p.m. (IST) on Thursday, September 10, 2026.

Mr. Virendra G. Bhatt, Practicing Company Secretary (FCS No. 1157, CP No. 124) was appointed as Scrutinizer to scrutinize the e-voting process.

Results Declaration

The results of e-voting will be declared within two working days from the conclusion of the meeting (on or before September 16, 2026). The results will be submitted to BSE Limited and National Stock Exchange of India Limited, displayed at the Company's Registered Office, and hosted on the Company's website at https://india.gulfoilltd.com/investors/annual-reports.

Meeting Conclusion

The AGM concluded at 4:33 p.m. (IST) on September 11, 2026. An additional thirty minutes was provided for e-voting to shareholders who had not voted earlier.

Additional Information

  • Shareholders who registered as speakers sought clarifications on the Company's financial statements and business, which were addressed to their satisfaction.
  • Registers and documents required to be kept before Members were available for inspection at the NSDL e-voting website during the meeting.
  • An audio-video presentation highlighting the Company's performance and development was shown to shareholders.
  • The document explicitly states: "This document does not constitute minutes of the proceedings of the 18th Annual General Meeting of the Company."

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