Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015

Gulshan Polyols Limited

Meeting Details

  • Type of Meeting: Annual General Meeting (AGM)
  • Date: Friday, September 11, 2026
  • Time: 01:00 PM to 01:50 PM (IST)
  • Location: The Solitaire INN Hotel, 6 Mile Stone, Meerut Road, National Highway 58, Muzaffarnagar, Uttar Pradesh-251001
  • Record Date: September 4, 2026
  • Total Shareholders on Record Date: 38,844

Voting Process and Methods

Voting was conducted through:

  • Remote e-voting: Available from September 8, 2026 (9:00 AM) to September 10, 2026 (5:00 PM) through NSDL
  • Ballot papers: Physical voting at the meeting
  • Total Shareholders Present: 44 (9 Promoters/Promoter Group, 35 Public)
  • Video Conference Attendance: 0 shareholders

Scrutinizer Details

  • Name: Mr. Tanuj Vohra
  • Firm: TVA & Co. LLP
  • Qualification: Company Secretary
  • Membership Number: F5621
  • Appointment Date: August 6, 2026
  • Report Issuance Date: September 14, 2026

Resolution Summary and Voting Outcomes

Resolution 1: Ordinary Resolution - Adoption of Financial Statements

Description: To receive, consider and adopt the Audited Financial Statements for FY ended March 31, 2026 with Board and Auditor reports

Voting Results:

  • Total Votes Polled: 42,377,076 (67.94% of outstanding shares)
  • Votes in Favor: 42,376,909 (100.00% of votes polled)
  • Votes Against: 167 (0.00% of votes polled)
  • Result: Passed

Resolution 2: Ordinary Resolution - Final Dividend Declaration

Description: To declare Final Dividend of ₹1.50 per equity share for FY 2025-26

Voting Results:

  • Total Votes Polled: 42,377,076 (67.94% of outstanding shares)
  • Votes in Favor: 42,376,909 (100.00% of votes polled)
  • Votes Against: 167 (0.00% of votes polled)
  • Result: Passed

Resolution 3: Ordinary Resolution - Re-appointment of Director

Description: Re-appointment of Ms. Aditi Pasari (DIN: 00120753) who retires by rotation

Promoter Interest: Yes

Voting Results:

  • Total Votes Polled: 42,377,076 (67.94% of outstanding shares)
  • Votes in Favor: 42,376,179 (99.9979% of votes polled)
  • Votes Against: 897 (0.0021% of votes polled)
  • Result: Passed

Resolution 4: Ordinary Resolution - Re-appointment of Director

Description: Re-appointment of Mr. Ashwani Kumar Vats (DIN: 00062413) who retires by rotation

Promoter Interest: No

Voting Results:

  • Total Votes Polled: 42,377,076 (67.94% of outstanding shares)
  • Votes in Favor: 42,376,179 (99.9979% of votes polled)
  • Votes Against: 897 (0.0021% of votes polled)
  • Result: Passed

Resolution 5: Ordinary Resolution - Cost Auditor Remuneration

Description: Ratification of remuneration of Cost Auditors for FY 2026-27

Voting Results:

  • Total Votes Polled: 42,377,076 (14.49% of outstanding shares)
  • Votes in Favor: 42,376,779 (99.9993% of votes polled)
  • Votes Against: 297 (0.0007% of votes polled)
  • Result: Passed

Resolution 6: Special Resolution - Re-appointment of Independent Director

Description: Re-appointment of Mr. Vardhman Doogar (DIN: 07148980) as Non-Executive Independent Director from October 1, 2026

Voting Results:

  • Total Votes Polled: 42,377,076 (67.94% of outstanding shares)
  • Votes in Favor: 42,376,179 (99.9979% of votes polled)
  • Votes Against: 897 (0.0021% of votes polled)
  • Result: Passed

Resolution 7: Special Resolution - QIP Fundraising

Description: Approval for raising funds through Qualified Institutions Placement (QIP) in one or more tranches

Voting Results:

  • Total Votes Polled: 42,377,076 (67.94% of outstanding shares)
  • Votes in Favor: 42,332,501 (99.89% of votes polled)
  • Votes Against: 44,575 (0.11% of votes polled)
  • Notable Opposition: Public Institutions voted 83.78% against this resolution
  • Result: Passed

Scrutinizer's Findings and Conclusions

Mr. Tanuj Vohra confirmed:

  • The voting process was conducted fairly and transparently
  • Remote e-voting was conducted through NSDL from September 8-10, 2026
  • No incomplete or defective ballot papers were found
  • All resolutions passed with requisite majority
  • No invalid or abstained votes were recorded
  • Voting records will remain in scrutinizer's custody until minutes are approved

Compliance Confirmation

The disclosure confirms compliance with:

  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Companies Act, 2013 and Rules made thereunder
  • Companies (Management and Administration) Rules, 2014

Witnesses to Vote Unblocking

  • Heena (Noida, Uttar Pradesh)
  • Hritika Deepani (Noida, Uttar Pradesh)

The vote unblocking from NSDL's e-voting system occurred at 2:46 PM on September 11, 2026, in the presence of these witnesses.