Meeting Details

  • Date: Monday, September 7, 2026
  • Time: 11:00 A.M.
  • Location: Virtual meeting conducted through Video Conferencing (VC)/Other Audio Visual Means (OAVM)
  • Type: Annual General Meeting

Proposed Resolutions and Implications

Ordinary Business

1. Adoption of Financial Statements: To consider and adopt the Audited Standalone and Consolidated Financial Statements for the financial year ended March 31, 2026, along with Reports of Directors and Auditors.

2. Director Re-appointment: To re-appoint Mrs. Poulomi Halder (DIN: 02224305), a Director retiring by rotation, who has offered herself for re-appointment.

3. Statutory Auditor Appointment: To appoint M/s P. Somani & Co., Chartered Accountants (Firm Registration No. 130819W) as Statutory Auditors for a term of 5 years until the conclusion of the 49th AGM, at remuneration to be approved by the Audit Committee/Board.

Special Business

4. Ratification of Cost Auditor Remuneration: To ratify remuneration of ₹1,00,000 plus applicable taxes and expenses payable to J Pal & Co., Cost Accountants (Firm Registration No. 005887) for conducting cost audit for FY 2026-27.

5. Payment of Commission to Non-Executive Director: To approve payment of commission to Mrs. Poulomi Halder, Non-Executive Non-Independent Director, not exceeding 1% per annum of net profits computed under Section 198 of Companies Act, 2013, commencing FY 2026-2027.

6. Increase in Borrowing Limits: Special Resolution to enhance borrowing limits under Section 180(1)(c) to ₹1,000 Crores and limits for loans/investments/guarantees/securities under Section 186 to ₹1,000 Crores.

Voting Process and Methods

  • Remote e-Voting Period: Thursday, September 3, 2026 (10:00 A.M.) to Sunday, September 6, 2026 (5:00 P.M.)
  • Voting Service Provider: National Securities Depository Limited (NSDL)
  • Cut-off Date: Monday, August 31, 2026
  • Voting Methods: Remote e-voting via NSDL platform and voting during AGM through VC/OAVM for those who haven't voted remotely
  • Scrutinizer: Mr. Manoj Prasad Shaw, Practicing Company Secretary (Membership No. FCS 5517)

Key Voting Information

  • Record Date: August 31, 2026 for determining voting rights
  • Voting Rights: Proportional to shareholding in paid-up equity capital as on cut-off date
  • Share Transfer Book Closure: September 1-7, 2026 (both days inclusive)
  • Results Declaration: To be placed on company website (www.halderventure.in) and NSDL website (www.evoting.nsdl.com) after scrutiny

Scrutinizer's Role and Process

Mr. Manoj Prasad Shaw will scrutinize the remote e-voting process in a fair and transparent manner. After conclusion of voting at the meeting, he will count meeting votes and then unblock remote e-votes within stipulated time, in presence of two witnesses not employed by the company. A consolidated scrutinizer's report will be provided to the Chairman within 48 hours of meeting conclusion for results declaration.

Compliance with Laws and Regulations

The notice confirms compliance with:

  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Companies Act, 2013 and relevant rules
  • MCA Circulars regarding virtual meetings (Circular Nos. 14/2020, 17/2020, 20/2020, 02/2021, 19/2021, 21/2021, 03/2022, 10/2022, 11/2022, 09/2023, 09/2024, 03/2025)
  • SEBI Circular dated April 20, 2018 regarding PAN and bank details submission

Additional Information

  • The company has NIL unpaid and unclaimed amounts as of September 19, 2025 (date of last AGM)
  • Documents referred to in the notice are available for inspection at registered office during business hours
  • Institutional shareholders must send authorization documents to scrutinizer at shawmanoj2003@gmail.com or shawmanoj2003@yahoo.com
  • Members can register as speakers for the AGM by sending request to info@halderventure.in between August 25-September 1, 2026