Meeting Details

  • Date: Friday, November 26, 2026
  • Time: 12:30 P.M. (IST)
  • Location: Conducted through Video Conferencing (VC)/Other Audio Visual Means (OAVM) facility
  • Deemed Venue: Registered Office at B-101, Phase-1, Mayapuri, South West Delhi, New Delhi, India, 110064
  • Type of Meeting: 9th Annual General Meeting

Proposed Resolutions and Implications

Ordinary Business

ITEM NO. 1: To receive, consider and adopt:

  • The Audited Standalone Financial Statements for the financial year ended March 31, 2026, together with Reports of the Board of Directors and Auditors
  • The Audited Consolidated Financial Statements for the financial year ended March 31, 2026, together with the Report of the Auditors

ITEM NO. 2: Re-appointment of Mr. Rubaljeet Singh Sayal (DIN: 00280624) as Director liable to retire by rotation

  • Resolution Type: Ordinary Resolution

Special Business

ITEM NO. 3: Appointment of M/s. Amit H.V. & Associates, Company Secretaries as Secretarial Auditor for 5 consecutive years (FY 2026-27 to FY 2030-31)

  • Resolution Type: Ordinary Resolution
  • Peer Review No. 2445/2022
  • Remuneration to be mutually agreed between Board and Secretarial Auditors

ITEM NO. 4: Regularization of appointment of Mr. Eakam Sayal (DIN: 11916539) as Non-Executive Non-Independent Director

  • Resolution Type: Ordinary Resolution
  • Originally appointed as Additional Director effective August 28, 2026
  • Currently pursuing undergraduate degree in Business and Finance from University of California, San Diego
  • Son of Mr. Rubaljeet Singh Sayal (Managing Director & CFO) and grandson of Mr. Swaranjeet Singh Sayal (Director)
  • Age: 20 years, Shareholding: Nil, No other directorships

Voting Process and Methods

  • Remote e-voting period: November 23, 2026 (9:00 AM) to November 25, 2026 (5:00 PM)
  • Cut-off date for voting: Friday, November 20, 2026
  • E-voting service provider: Central Depository Services (India) Limited (CDSL)
  • Scrutinizer: M/s Akash & Co., Practicing Company Secretaries
  • Voting methods: Remote e-voting prior to meeting or e-voting during AGM
  • Members who vote remotely cannot vote again during the AGM
  • Physical attendance dispensed with; no proxy facility available

Key Voting Information

  • The company has appointed CDSL to provide VC/OAVM facility for conducting the AGM
  • Attendance through VC/OAVM will be counted for quorum purposes under Section 103 of Companies Act, 2013
  • Facility available for first 1000 members on first-come-first-served basis (exceptions for large shareholders, promoters, institutional investors, directors, KMPs, etc.)
  • Corporate members must send certified copy of Board Resolution/Authorization Letter/Power of Attorney to cs@hardwyn.com

Compliance with Laws and Regulations

The notice confirms compliance with:

  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Companies Act, 2013
  • MCA Circulars No. 14/2020, 17/2020, 20/2020, 02/2021, 21/2021, 02/2022, 10/2022, and 09/2023
  • SEBI Circulars dated May 12, 2020, January 15, 2021, May 13, 2022, January 5, 2023, October 7, 2023
  • Regulation 44 of SEBI LODR for remote e-voting facility

Additional Information

  • The Notice and Annual Report 2025-26 are available on company website www.hardwyn.com
  • Registrar and Share Transfer Agent: Skyline Financial Services Pvt. Ltd., D153A, 1st Floor, Okhla Industrial Area, Phase-1, New Delhi-110020
  • Investor email for queries: cs@hardwyn.com
  • Members must register/update email addresses with Depository Participants for electronic communication
  • No gifts will be distributed at the AGM