Key Dates and Events

  • 8th Annual General Meeting Date: Monday, 21st September, 2026 at 11:30 a.m.
  • Meeting Venue: Registered Office at 28, Sairam Ind. Estate, Bamroli Surat 394107, Gujarat
  • Record Date/Cut-off Date: Monday, 14th September, 2026 to determine member entitlement for AGM attendance and voting
  • Remote E-voting Period: Thursday, 17th September, 2026 at 9:00 a.m. to Sunday, 20th September, 2026 at 5:00 p.m. through NSDL
  • E-voting Service Provider: National Securities Depository Limited (NSDL)

AGM Agenda Items

Ordinary Business

1. Adoption of Financial Statements: Consideration and adoption of Audited Standalone Financial Statements for FY ended 31st March 2026 with reports of Board of Directors and Auditors, and Audited Consolidated Financial Statements for same period with Auditors' reports.

2. Director Re-appointment: Re-appointment of Abhishek Nileshkumar Gotawala (DIN: 08262324) as Whole Time Director who retires by rotation under Section 152(6) of Companies Act, 2013. He was drawing remuneration of ₹18.024 lakhs in FY 2025-26 and holds 23,23,580 equity shares (23.55%) in the company.

Special Business

3. Statutory Auditor Appointment - Casual Vacancy: Appointment of M/s. Jain Shrimal & Co., Chartered Accountants (FRN: 001704C) to fill casual vacancy caused by resignation of M/s. A.H. Jain & Co., Chartered Accountants (FRN:133295W) on 20th August, 2026. Appointment made by Board on 25th August, 2026, to hold office until conclusion of 8th AGM.

4. Statutory Auditor Appointment - Five Year Term: Appointment of M/s. Jain Shrimal & Co., Chartered Accountants (FRN: 001704C) as Statutory Auditors for 5 consecutive years from FY 2026-27 to FY 2030-31 (from conclusion of 8th AGM till conclusion of 13th AGM in 2031).

5. Material Related Party Transactions Approval: Approval for material related party transactions with four entities for FY 2026-27:

  • Shree Jalaram Enterprise (Related to Nilesh Gotawala): Leasing of plot up to ₹55 lakhs (1.19% of annual consolidated turnover)
  • Abhishek Tex Fab (Related to Abhishek Gotawala): Leasing of machinery up to ₹21 lakhs (0.46% of turnover)
  • Tripura Textiles (Related to Hardik Gotawala): Leasing of machinery up to ₹21 lakhs (0.46% of turnover)
  • Mansi Enterprise (Related to Parul Nilesh Gotawala): Leasing of plot up to ₹21 lakhs (0.46% of turnover)

Total Potential Value: ₹118 lakhs

Rationale: Ensuring business continuity with existing properties and machinery on arm's length basis

Voting Restriction: Promoters and Promoters' Group required to abstain from voting on this resolution

Shareholding and Voting Information

  • 100% of paid-up equity share capital held in dematerialized mode
  • Register of Members and Share Transfer Books will not be closed for AGM
  • Members can vote remotely via NSDL e-voting system or in-person at AGM
  • Scrutinizer appointed: M/s. JKPA & Associates, Practicing Company Secretaries
  • Results to be declared by Chairman & Managing Director and posted on company website

Document Availability

  • AGM Notice and Annual Report 2025-26 available on company website: www.harikantaoverseas.com
  • Also available on BSE website: www.bseindia.com
  • Physical documents available for inspection at registered office between 2:00 p.m. and 4:00 p.m. on working days until AGM date

Registrar and Transfer Agent

Bigshare Services Private Limited, Office No S6-2, 6th floor Pinnacle Business Park, Next to Ahura Centre, Mahakali Caves Road, Andheri (East) Mumbai - 400093