Meeting Details

The 21st Annual General Meeting of HEC Infra Projects Limited was held on Friday, 18th September 2026 at 12:00 Noon (IST) through Video Conferencing/Other Audio Visual Means without physical presence of members. The meeting was conducted in compliance with the Companies Act 2013, General Circular No. 03/2025 dated 22nd September 2025, General Circular No. 20/2020 dated 5th May 2020, and other applicable MCA circulars. The proceedings were deemed to be conducted at the Registered Office of the Company at Sigma-1 Corporates, Corporate House No.6, Nr. Mann Party Plot Cross Road, Sindhu Bhavan Road, Bodakdev, Ahmedabad-380054.

Proposed Resolutions and Implications

The AGM considered and passed five resolutions:

1. Ordinary Resolution: Adoption of Audited Standalone Financial Statements for the financial year ended 31st March 2026, along with Reports of the Board of Directors and Auditors

2. Ordinary Resolution: Re-appointment of Mr. Rahul Gaurang Shah, who was liable to retire by rotation and offered himself for re-appointment

3. Ordinary Resolution: Appointment of M/s. Kashyap R. Mehta & Partners, Practising Company Secretaries (FRN: P2025GJ106000 and Peer Reviewed Certificate No. 6827/2025) as Secretarial Auditors for a term of five consecutive years to conduct Secretarial Audit for financial years 2026-27 to 2030-31

4. Ordinary Resolution: Ratification of Remuneration of Cost Auditors of the Company

5. Special Resolution: Creation of mortgage/charge on the assets of the Company

Voting Process and Methods

The company provided two voting methods:

  • Remote e-voting: Available from 15th September 2026 (9:00 AM) to 17th September 2026 (5:00 PM) through Central Depository Services (India) Limited (CDSL)
  • E-voting during AGM: Facility provided to members present at the AGM through VC/OAVM who had not cast votes through remote e-voting

The cut-off date for determining voting rights was 11th September 2026. The Board appointed Mr. Kashyap R. Mehta (Membership No. FCS 1821) and failing him, Mr. Yash K. Mehta (Membership No. ACS 43020) of Kashyap R. Mehta & Partners as Scrutinizer.

Key Voting Outcomes

Overall Participation:

  • Total number of shareholders on cut-off date: 4,278
  • Shareholders attended meeting through VC/OAVM: 24 (5 Promoter & Promoter Group, 19 Public)
  • Total votes cast: 8,865,907 shares (81.80% of outstanding shares)

Resolution-wise Results:

1. Adoption of Financial Statements: 8,865,907 shares in favor (100.00%), 0 against - PASSED

2. Re-appointment of Director: 8,865,907 shares in favor (100.00%), 0 against - PASSED

3. Appointment of Secretarial Auditors: 8,865,907 shares in favor (100.00%), 0 against - PASSED

4. Ratification of Cost Auditors: 8,865,907 shares in favor (100.00%), 0 against - PASSED

5. Creation of Mortgage/Charge: 8,864,907 shares in favor (100.00%), 0 against - PASSED

Category-wise Voting Breakdown:

Promoter & Promoter Group (8,121,500 shares outstanding):

  • 8,121,500 shares voted (100.00% participation)
  • 100.00% in favor on all resolutions

Public Institutions (0 shares outstanding):

  • No participation recorded

Public Non-Institutions (2,716,660 shares outstanding):

  • 744,407 shares voted (27.40% participation)
  • 100.00% in favor on all resolutions

Scrutinizer's Role and Findings

Mr. Kashyap R. Mehta was appointed as Scrutinizer to scrutinize votes cast through both remote e-voting and e-voting during the AGM. The e-voting results were unblocked on 18th September 2026 in the presence of two independent witnesses: Mr. Parth Thakkar and Ms. Aanal R. Desai. The Scrutinizer prepared and submitted the report on the same date, confirming the voting results based on data downloaded from the CDSL e-voting system.

Compliance Confirmation

The company confirmed compliance with all applicable provisions of:

  • Companies Act, 2013 and Rules made thereunder
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • MCA Circulars for conducting general meetings through VC/OAVM
  • Secretarial Standards on General Meetings

The company completed dispatch of Annual Report on 18th August 2026 to members and published newspaper advertisements in English and Gujarati on 2nd August 2026 and 19th August 2026 as required.

Additional Information

  • Company CIN: L45200GJ2005PLC046870
  • Registrar and Share Transfer Agent: Cameo Corporate Services Limited, Chennai
  • The detailed reports for e-voting will be handed over to the company upon declaration of results