Hem Holdings and Trading Limited has issued notice for its 44th Annual General Meeting (AGM) scheduled to be held on Tuesday, September 29, 2026 at 12:00 PM (IST) through video conference/other audio visual means. The meeting will be conducted in compliance with the Companies Act, 2013 and SEBI Listing Regulations.

AGM Agenda and Resolutions

Ordinary Business:

1. To receive, consider and adopt the audited standalone financial statements of the Company for the financial year ended 31st March, 2026, and the reports of the Board of Directors and Auditor thereon.

2. To re-appoint Shubham Arvind Kumar Jain (DIN: 10985882) as a director liable to retire by rotation. Mr. Jain was first appointed on 01st October, 2025, is 29 years old, and holds no shares in the company.

3. Appointment of M/s B.M. Gattani & Co., Chartered Accountants (FRN: 113536W) as statutory auditors of the Company for a term of 5 consecutive years, commencing from the conclusion of this AGM until the conclusion of the 49th AGM in 2031.

Special Business:

4. Appointment of M/s. Ajay Suresh Yadav and Associates as secretarial auditors of the Company for a term of 5 consecutive financial years commencing from FY2026-27 to FY2030-31.

Voting Arrangements

The Board has engaged MUFG Intime India Pvt. Ltd. as the Registrar and Transfer Agent for conducting e-voting procedures. The remote e-voting period commences on Saturday, September 26, 2026 at 9:00 AM and ends on Monday, September 28, 2026 at 5:00 PM. The cut-off date for determining voting eligibility is Tuesday, September 22, 2026.

Mr. Anuj Gupta (M. No. 31025, C.P. No. 13025), Proprietor of M/s. Anuj Gupta & Associates, has been appointed as the Scrutinizer to scrutinize the voting process.

Document Distribution

The Notice and Annual Report are being sent through electronic mode to members whose names appear in the register of members/list of beneficial owners as on Friday, August 28, 2026. The documents are also available on the company's website (www.hemholdings.com) and the website of MUFG Intime India Private Limited.

Explanatory Statement

The explanatory statement for the special business (Item No. 4) notes that M/s. Ajay Suresh Yadav and Associates were previously appointed at an Extra-Ordinary General Meeting held on 12th March, 2026. The company has received their consent and eligibility certificate confirming they are not disqualified from appointment.

Additional Information

The notice includes detailed instructions for remote e-voting for both individual and institutional shareholders through NSDL and CDSL platforms. Members are advised to update their mobile numbers and email IDs in their demat accounts to access e-voting facilities.