Key Corrections to AGM Notice

The company identified inadvertent typographical and clerical errors in the original AGM notice and issued a corrigendum with the following specific corrections:

  • Page 3, Item No. 4: The tenure of Independent Director Ms. Kriti Bhandari (DIN: 10303958) was incorrectly stated as "term of one consecutive year commencing from 29th September, 2026 and ending on 28th September, 2027" and has been corrected to "term of five consecutive years commencing from 29th September, 2026 and ending on 28th September, 2031."
  • Page 17, Item No. 4: The explanatory statement incorrectly mentioned "first term of one consecutive year commencing from 29th September 2026 and ending on 28th September 2027" and has been corrected to "first term of five consecutive years commencing from 29th September 2026 and ending on 28th September 2031."
  • Page 20: The term of appointment in the director details was incorrectly stated as "Five consecutive years, from 29th September 2026 to 28th September 2027" and has been corrected to "Five consecutive years, from 29th September 2026 to 28th September 2031."

AGM Details

The 33rd Annual General Meeting is scheduled to be held on Tuesday, September 29, 2026, at 12:00 PM IST through Video Conferencing (VC) / Other Audio-Visual Means (OAVM).

Business to be Transacted

Ordinary Business

1. To receive, consider and adopt the Standalone Audited Financial Statements for the financial year ended March 31, 2026 with Reports of Board of Directors and Auditors

2. To appoint a director in place of Ms. Komal Jitendra Thakker (DIN: 07062825) who retires by rotation

Special Business

3. Approval of Appointment of M/s Ajit Jain & Co., Company Secretaries as Secretarial Auditors of the Company for five consecutive financial years (2025-2026 to 2029-2030)

4. Appointment of Ms. Kriti Bhandari (DIN: 10303958) as an Independent Director for a term of five consecutive years from September 29, 2026 to September 28, 2031

Director Details

Ms. Komal Jitendra Thakker

  • DIN: 07062825
  • Date of Birth: May 31, 1987 (Age: 39)
  • Date of appointment: September 3, 2025
  • Qualification: Commerce Graduate
  • Expertise: Finance and Accounts
  • Shareholding: NIL
  • Outside directorships: NIL

Ms. Kriti Bhandari

  • DIN: 10303958
  • Date of Birth: March 17, 1997 (Age: 29)
  • Proposed appointment date: September 29, 2026
  • Term: Five consecutive years until September 28, 2031
  • Qualification: Company Secretary (ACS: 70133)
  • Expertise: Corporate law, corporate governance, secretarial and statutory compliances
  • Shareholding: NIL
  • Outside directorships: Samyak International Limited (Independent Director since 2023), Keti Highway Developers Private Limited (Independent Director since 2023)

Voting Procedures

The company provides detailed remote e-voting instructions:

  • Voting period: September 26, 2026 (9:00 AM) to September 28, 2026 (5:00 PM)
  • Cut-off date: September 22, 2026
  • Individual shareholders holding securities in demat mode can vote through CDSL/NSDL systems
  • Physical shareholders and non-individual shareholders can vote through CDSL e-Voting system at www.evotingindia.com
  • Shareholders who vote remotely cannot vote again during the AGM

Virtual Meeting Access

Members can join the AGM through VC/OAVM 15 minutes before and after the scheduled time using the CDSL e-Voting system. The facility is available to at least 1000 members on first-come-first-served basis, excluding large shareholders (2%+ holding), promoters, institutional investors, directors, KMPs, committee chairpersons, and auditors.

Document Availability

The corrigendum and annual report are available on the company's website at https://www.bhatiacoalindia.com/BIIL/Index.htm and have been submitted to BSE Limited.