Meeting Details

  • Date: Monday, September 28, 2026
  • Time: 2:00 PM to 2:40 PM (IST)
  • Location: Conducted through Video Conferencing/Other Audio Visual Means (VC/OAVM)
  • Type: 22nd Annual General Meeting

Attendees

Directors Present:

  • Mr. Ravi Kumar Arora, Director & Chairperson for the AGM
  • Ms. D Thara, MD
  • Mr. Pradeep Kumar Jha, Director
  • Mr. Shyam Lal Poonia, Director
  • Mr. Amit Kumar Agarwal, Non Official Independent Director & Chairperson of Audit Committee, Stakeholders Relationship Committee, Risk management Committee and Nomination & Remuneration Committee

Other Participants:

  • Chief Financial Officer & Company Secretary in attendance
  • Representatives of Statutory Auditors, M/s Aggarwal & Rampal
  • Mr. Naresh Kumar Sinha, Secretarial Auditor
  • Mr. Maghisuddin, Scrutinizer for the AGM
  • Under Secretary from Ministry of Housing & Urban Affairs (representative of President of India)

Resolutions Proposed

Seven resolutions were proposed for shareholder approval:

1. Adoption of Audited Standalone Financial Statements for FY ended March 31, 2026 along with Reports of Board of Directors, Statutory Auditors and Comments of Comptroller & Auditor General of India (Ordinary Resolution)

2. Re-appointment of Mr. Ravi Kumar Arora (DIN: 09217881) as Director retiring by rotation (Ordinary Resolution)

3. Fixation of remuneration of Statutory Auditors for financial year 2026-27 (Ordinary Resolution)

4. Appointment of Mr. Pradeep Kumar Jha (DIN: 07640619) as Director (Ordinary Resolution)

5. Appointment of Mr. Shyam Lal Poonia (DIN: 07554713) as Director (Ordinary Resolution)

6. Appointment of Mr. Suchit Goyal (DIN: 11053229) as Director (Ordinary Resolution)

7. Appointment of Mr. Amit Kumar Agarwal (DIN: 05333909) as Non-official Independent Director (Special Resolution)

Voting Process

  • Remote e-voting facility was available from Friday, September 25, 2026 at 9:00 AM till Sunday, September 27, 2026 at 5:00 PM
  • Additional e-voting facility was provided during the AGM for shareholders who hadn't voted remotely
  • Voting remained open for 15 minutes after conclusion of the meeting
  • CDSL platform was used for e-voting services
  • Mr. Maghisuddin served as Scrutinizer for the voting process
  • Results were to be determined by aggregating votes cast through remote e-voting and in-meeting e-voting

Compliance and Regulatory Matters

  • The meeting was conducted in accordance with Companies Act, 2013 and relevant MCA and SEBI circulars
  • Statutory Registers were available for inspection at the company website
  • Secretarial Audit Report for FY 2025-26 highlighted non-compliance with SEBI Listing Regulations regarding insufficient number of Independent Directors on the Board
  • Management clarified that HPIL is a Government Company and appointment of Directors vests with President of India through Ministry of Housing & Urban Affairs
  • The company reported it had requested the Ministry for appointment of requisite number of Independent Directors
  • As of March 31, 2026, board composition requiring at least half independent directors was not in compliance with statutory provisions
  • Company assured compliance with Regulation 25(10) of SEBI Listing Regulations, 2015 upon appointment of independent directors

Financial Reporting

  • Statutory Auditors gave report without any qualification, reservation, adverse remark or disclaimer
  • Comptroller & Auditor General of India gave 'Nil' comments on the audited standalone financial statements for FY 2025-26

Additional Information

  • Notice of 22nd AGM was sent to all shareholders through email and available on company website
  • Shareholder queries were addressed during the meeting regarding e-auction, valuations, dividends, road map, and future plans
  • Detailed replies to shareholder queries were to be sent via email
  • Consolidated voting results were to be announced within statutory timelines on company website and filed with stock exchanges