Meeting Details

The 21st Annual General Meeting of Hilton Metal Forging Limited will be held on Wednesday, 30th September 2026 at 4:00 PM through Video Conferencing (VC) / Other Audio Visual Means (OAVM).

Agenda Items

Ordinary Business:

1. Item No. 1: Adoption of Financial Statements - To receive, consider and adopt the Audited Financial Statements for the financial year ended 31st March 2026 together with reports of Board of Directors and Auditors.

2. Item No. 2: Appointment of Director - To appoint a director in place of Mr. Vishal Jain (DIN: 09512854) who retires by rotation and being eligible, offers himself for re-appointment.

Special Business:

3. Item No. 3: Ratification of remuneration payable to Cost Auditor for FY 2026-27 - Ordinary Resolution to ratify remuneration not exceeding ₹79,000 (Rupees Seventy Nine Thousand only) per annum plus applicable taxes and reimbursement of actual expenses to Mr. Ritesh N Talati of M/s. V. J. Talati & Co., Cost Accountants (Firm Registration No. R00213).

Key Dates

  • Record Date/Cut-off Date: Wednesday, 23rd September 2026 (for voting rights)
  • Register Closure: Thursday, 24th September 2026 to Wednesday, 30th September 2026 (both days inclusive)
  • Remote e-Voting Period: Sunday, 27th September 2026 at 09:00 AM to Tuesday, 29th September 2026 at 05:00 PM

Voting Arrangements

The company has appointed NSDL as the e-Voting service provider. Detailed instructions are provided for:

  • Individual shareholders holding securities in demat mode with NSDL and CDSL
  • Shareholders other than individuals holding securities in demat mode
  • Shareholders holding securities in physical form

Governance Details

  • Scrutinizer: Ms. Shreya Shah (ACS 39409 and COP No. 15859) appointed to scrutinize the e-voting process
  • Chairman & Managing Director: Mr. Yuvraj Malhotra (DIN: 00225156)
  • Company Identification: CIN: L28900MH2005PLC154986

Director Information for Re-appointment

Mr. Vishal Prakash Jain (DIN: 09512854):

  • Age: 37 years, Indian Nationality
  • Date of Appointment: 22nd October 2024
  • Qualifications: Bachelor of Law, Proprietor of R S Enterprises
  • Experience: 5+ years in the field
  • Committee Positions: None in other public companies
  • Shareholding: Nil in the company
  • Board Meeting Attendance: 15 out of 15 meetings during FY 2025-26

Additional Notes

The notice includes comprehensive instructions for remote e-voting, joining the virtual meeting, shareholder queries, and compliance with MCA Circular nos. 09/2024 dated 19th September 2024 and SEBI Circular dated 3rd October 2024.