This document contains the proceedings of the Extraordinary General Meeting (EGM) of Hilton Metal Forging Limited held on Wednesday, 15th July 2026 at 12:00 P.M. (IST) through Video Conferencing/Other Audio Visual Means (VC/OAVM).

The meeting was convened pursuant to Regulation 30 read with Clause 13 of para A of part A of Schedule III of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015.

Meeting Attendance and Leadership

Mr. Yuvraj Malhotra, Chairman & Managing Director of the Company (DIN: 00225156), presided over the meeting. Other attendees included:

  • Ms. Himanshi Mota, Independent Director and Chairman of Stakeholders Relationship Committee
  • Mr. Amit Pathak, Independent Director and Chairman of Audit Committee and Nomination & Remuneration Committee
  • Mr. Rakesh Khajuria, Independent Director
  • Mr. Suryakant Mayani, Non-Executive Non-Independent Director
  • Mr. Vishal Jain, Non-Executive Non-Independent Director
  • Ms. Richa Shah, Company Secretary & Compliance Officer
  • Mr. Mohak Malhotra, Chief Financial Officer

A total of 107 Members attended the EGM through VC. The requisite quorum was present.

Voting Procedures

The Company Secretary appraised members about the e-Voting facility. Members who had not cast votes electronically were provided an opportunity to vote during the EGM through electronic voting system, which remained open for 15 minutes post-EGM conclusion.

Ms. Shreya Shah, Practicing Company Secretary, was appointed as Scrutinizer to supervise the e-Voting process and provide a combined report on voting results of remote e-Voting and e-Voting at the EGM.

Business Transacted

SPECIAL BUSINESS:

1. To create, offer, issue and allot equity shares pursuant to section 62(1)(c) and other applicable provisions of Companies Act, 2013 and other applicable laws in one or more tranches, through Qualified Institutions Placement (QIP)

The Chairman announced that e-Voting results along with the Scrutinizer's Report would be informed to Stock Exchanges and placed on the company website within two working days from the meeting conclusion.

Meeting Duration

The meeting commenced at 12:00 P.M. and concluded at 12:15 P.M.