Type of Meeting: Postal Ballot through remote e-voting only
Cut-off Date: Friday, 5th June 2026
Voting Period: Monday, 15th June 2026 at 9:00 AM IST to Tuesday, 14th July 2026 at 5:00 PM IST
Results Declaration: On or before Thursday, 16th July 2026
Proposed Resolutions and Implications
Resolution 1: Re-appointment of Mr. Yuvraj Malhotra as Chairman and Managing Director
Special resolution to re-appoint Mr. Yuvraj Malhotra (DIN: 00225156) for three years from 22nd July 2026 to 21st July 2029
Remuneration package includes:
Basic salary: Not exceeding ₹5,00,000 per month
Perquisites: Provident fund contributions, gratuity (half month's salary per completed year), leave encashment
Expense reimbursement: Travel, boarding, lodging (including spouse/attendants), medical assistance, car for business use, telephone expenses
Minimum remuneration payable even if company has no profits or inadequate profits
Resolution 2: Continuation of Mr. Suryakant Mayani as Non-Executive Director
Special resolution to continue Mr. Suryakant Mayani (DIN: 10764276) as Non-Executive, Non-Independent Director after attaining age of 75 years on 14th June 2026
Required under Regulation 17(1A) of SEBI LODR Regulations
Resolution 3: Payment of Remuneration to Mr. Suryakant Mayani
Special resolution to pay remuneration not exceeding ₹3,60,000 for Financial Year 2026-27
Required under Regulation 17(6) of SEBI LODR as it exceeds 50% of total remuneration to all non-executive directors
Voting Process and Methods
Voting Method: Remote e-voting only through NSDL platform
No physical postal ballot forms or business reply envelopes being sent
Notice sent electronically to members with registered email addresses as of 5th June 2026
Voting rights proportional to paid-up equity share capital as on cut-off date
NSDL appointed as e-voting service provider
Scrutinizer Appointment
Ms. Shreya Shah (COP No.: 15859/Membership No.: ACS 39459), Practicing Company Secretary, appointed as Scrutinizer
Scrutinizer will prepare vote report and submit to Chairman after voting period concludes
Compliance Statements
Compliance with: Companies Act 2013, SEBI LODR Regulations 2015, Companies (Management and Administration) Rules 2014, MCA Circulars, and Secretarial Standard SS-2
Documents uploaded on company website (https://hiltonmetal.com/), NSDL website (https://nsdl.co.in/), BSE and NSE websites
Additional Information
Company CIN: L28900MH2005PLC154986
Registrar and Transfer Agent: MUFG Intime India Private Limited
Institutional shareholders must submit Board Resolution/Authority letter to scrutinizer at csshreyahshah@gmail.com with copy to evoting@nsdl.com
