Meeting Details

This is a Postal Ballot process conducted through remote e-voting, not a physical meeting. The process is governed by Section 108 and 110 of the Companies Act, 2013 read with Rule 20 and Rule 22 of the Companies (Management and Administration) Rules, 2014, Regulation 44 of SEBI LODR Regulations, and relevant MCA circulars.

Proposed Resolutions and Implications

The single special business item proposes to:

  • Alter the existing Memorandum of Association
  • Adopt a new set of MOA in alignment with Schedule I of the Companies Act, 2013
  • Merge Clause III(C) with Clause III(B) and renumber clauses accordingly
  • Change titles of Clause III(A) and III(B)
  • Replace existing Clauses IV and V with updated versions reflecting current share capital structure
  • Add new sub-clauses (7) to (20) to Clause III(A) expanding the company's business objects

The new business objects include activities in:

  • Rubber, tires, automobile components and logistics services
  • Batteries, battery materials, and energy storage technologies
  • Renewable energy modules and solar power projects
  • Waste processing and recycling technologies
  • Fertilizers, agricultural products, and crop protection solutions
  • Animal health and veterinary products
  • Mining, mineral extraction, and processing of critical minerals
  • Technical collaborations and consulting services in mining and minerals

Voting Process and Methods

The company has engaged CDSL to provide remote e-voting facility. The voting period commences on Monday, 28 September 2026 at 9:00 a.m. (IST) and ends on Tuesday, 27 October 2026 at 5:00 p.m. (IST).

Voting methods include:

  • For demat shareholders: Login through CDSL Easi/Easiest, NSDL IDeAS, or through Depository Participants
  • For physical shareholders: Login through CDSL e-Voting system using folio number and authentication details
  • Non-individual shareholders require corporate registration and board resolution upload

Voting Eligibility and Cut-off Date

The cut-off date for determining voting eligibility is Friday, 18 September 2026. Only members whose names appear in the Register of Members/List of Beneficial Owners as on this date are eligible to vote. Voting rights are proportional to their share of paid-up equity share capital as on the cut-off date.

Scrutinizer Appointment and Role

The Board of Directors has appointed Ms. Stuti Pithisaria (Membership No. A24680, CP No. 26447) of M/s SP & SA Associates, Practicing Company Secretaries as the Scrutinizer. Her role is to scrutinize the postal ballot through remote e-voting process in a fair and transparent manner, and her decision on the validity of votes will be final.

Results Declaration and Compliance

The results will be announced not later than two working days after the conclusion of remote e-voting (by 29 October 2026). The results along with the Scrutinizer's report will be:

  • Placed on the company's website (www.himadri.com) and CDSL's website (www.evotingindia.com)
  • Communicated to BSE Limited and National Stock Exchange of India Limited
  • Displayed for two days on the notice board at both Registered Office and Corporate Office

The process complies with Section 108 and 110 of the Companies Act, 2013, Rule 20 and 22 of the Companies (Management and Administration) Rules, 2014, Regulation 44 of SEBI LODR Regulations, Secretarial Standard SS-2, and MCA Circulars including General Circular No. 03/2025 dated September 22, 2025.

Signatories and Contact Information

The notice is signed by Monika Saraswat, Company Secretary & Compliance Officer (ACS: 29322). She is designated as the grievance officer for this postal ballot process and can be contacted at investors@himadri.com or phone number 033-2230 9953.

Additional Information

The notice was dispatched only through electronic mode to members with registered email addresses. Physical copies were not sent. The notice was also published in one regional newspaper (Bengali) in Kolkata and one English newspaper circulated throughout India. All relevant documents are available for electronic inspection by members without fee during the voting period.