Meeting Details
The 122nd Annual General Meeting (AGM) of Hindoostan Mills Limited was held on Thursday, September 10, 2026 at 11:30 AM through video conference/other audio-visual means. The deemed venue was the company's registered office at Shivsagar Estate 'D' block, 8th Floor, Dr Annie Besant Road, Worli, Mumbai 400018.
Voting Process and Timeline
The company provided remote e-voting facility to members entitled as of the cut-off date of September 2, 2026. National Securities Depository Limited (NSDL) was appointed as the agency to provide both remote e-voting and e-voting during the AGM.
Remote e-voting commenced on September 7, 2026 (9:00 AM) and ended on September 9, 2026 (5:00 PM). The company also provided e-voting facility during the AGM, with the voting window kept open for 15 minutes after the conclusion of the meeting for members who had not cast their votes through remote e-voting.
Scrutinizer Appointment
M/s. PRS Associates was appointed as the Scrutinizer for the 122nd AGM. The scrutinizer's responsibility was to ensure the voting process was conducted fairly and transparently and to prepare a report based on the results generated from NSDL's electronic voting system.
Notice Dispatch and Compliance
The notice of AGM was hosted on the company's website, NSDL's website, and intimated to BSE Limited on August 13, 2026. Advertisements were published in Free Press Journal (English) on August 13, 2026 and Navshakti (Marathi) on August 14, 2026.
The company dispatched the notice of AGM by email to 3,972 members who had registered their email IDs with the company/depositories. Physical letters were sent to 1,303 shareholders holding shares in physical form or whose email addresses were not registered.
Voting Results
All four resolutions set out in the AGM notice dated August 7, 2026 were passed with requisite majority:
Item No. 1: Ordinary Resolution
Adoption of audited financial statements for FY ended March 31, 2026 with reports of Directors and Auditors
- Assent: 51 votes representing 11,60,365 shares (99.99%)
- Dissent: 3 votes representing 102 shares (0.01%)
- Total valid votes: 54 votes representing 11,60,467 shares
Item No. 2: Ordinary Resolution
Re-appointment of Mr. Abhimanyu J Thackersey (DIN: 00349682) who retired by rotation
- Assent: 51 votes representing 11,60,365 shares (99.99%)
- Dissent: 3 votes representing 102 shares (0.01%)
- Total valid votes: 54 votes representing 11,60,467 shares
Item No. 3: Ordinary Resolution
Appointment of M/S SHR & Co. Chartered Accountants as Statutory Auditors for five consecutive years from 2026-27 to 2030-31
- Assent: 51 votes representing 11,60,365 shares (99.99%)
- Dissent: 3 votes representing 102 shares (0.01%)
- Total valid votes: 54 votes representing 11,60,467 shares
Item No. 4: Special Resolution
Reappointment of Mr. Abhimanyu J Thackersey as Joint Managing Director and payment of remuneration
- Assent: 51 votes representing 11,60,365 shares (99.99%)
- Dissent: 3 votes representing 102 shares (0.01%)
- Total valid votes: 54 votes representing 11,60,467 shares
Counting Process and Certification
The scrutinizer unblocked the remote e-voting results in the presence of witnesses Mr. Sanjay Shringarpure and Mr. Rajan Shedekar after completion of e-voting during the AGM. Votes were reconciled with records maintained by the company and its Registrar and Share Transfer Agent.
The scrutinizer confirmed maintaining soft copies of all voting registers and records, which will be handed over to the Company Secretary for safekeeping after the chairman signs the minutes.