Meeting Details

The 74th Annual General Meeting was held on Wednesday, August 26, 2026 at 11:00 A.M. (IST) through Video Conferencing/Other Audio Visual Means (VC/OAVM). The cut-off date for determining voting eligibility was Wednesday, August 19, 2026. The total number of shareholders on the record date was 5,91,499.

Shareholder Participation

  • Promoters and Promoter Group: 1 shareholder attended (Central Government - President of India through Oil and Natural Gas Corporation Limited)
  • Public Shareholders: 153 shareholders attended through video conferencing
  • Total valid votes cast across all resolutions: Approximately 1.82 billion shares (85.76% of outstanding shares)

Voting Process and Methods

The company appointed National Securities Depository Limited (NSDL) as the agency for providing the remote e-voting and e-voting platform. The remote e-voting period was from Friday, August 21, 2026 at 5:00 PM (IST) to Tuesday, August 25, 2026 at 5:00 PM (IST). Facility for e-voting during the AGM was provided for members who had not cast votes through remote e-voting. The votes were unblocked on August 26, 2026 after 15 minutes of conclusion of the AGM proceedings, witnessed by Mr. Harshit Dave and Ms. Khushi Morsawala.

Resolution Details and Voting Outcomes

Item No. 1: Adoption of Financial Statements

Resolution Type: Ordinary

Result: Passed

  • Total valid votes cast: 1,824,707,301 shares (100%)
  • Votes in favor: 1,746,922,083 shares (95.7371%)
  • Votes against: 77,785,218 shares (4.2629%)

Item No. 2: Dividend Declaration

Resolution Type: Ordinary

Result: Passed

  • Final dividend: ₹19.25 per equity share for FY 2025-26
  • Total valid votes cast: 1,824,819,875 shares (100%)
  • Votes in favor: 1,810,554,200 shares (99.2182%)
  • Votes against: 14,265,675 shares (0.7818%)

Item No. 3: Reappointment of Director

Resolution Type: Ordinary (Shri K S Shetty, DIN: 09760899)

Result: Passed

  • Total valid votes cast: 1,824,812,216 shares (100%)
  • Votes in favor: 1,573,845,576 shares (86.2470%)
  • Votes against: 250,966,640 shares (13.7530%)

Item No. 4: Appointment of Director

Resolution Type: Ordinary (Shri Vikram Saxena, DIN: 10892368)

Result: Passed

  • Total valid votes cast: 1,824,812,194 shares (100%)
  • Votes in favor: 1,531,360,634 shares (83.9188%)
  • Votes against: 293,451,560 shares (16.0812%)

Item No. 5: Appointment of Director

Resolution Type: Ordinary (Shri Alok Tripathi, DIN: 06668832)

Result: Passed

  • Total valid votes cast: 1,824,812,214 shares (100%)
  • Votes in favor: 1,545,775,205 shares (84.7087%)
  • Votes against: 279,037,009 shares (15.2913%)

Item No. 6: Appointment of Director-Finance

Resolution Type: Ordinary (Smt. Srividya Venkataraman, DIN: 09548415)

Result: Passed

  • Total valid votes cast: 1,824,812,017 shares (100%)
  • Votes in favor: 1,579,776,597 shares (86.5720%)
  • Votes against: 245,035,420 shares (13.4280%)

Item No. 7: Remuneration of Cost Auditors

Resolution Type: Ordinary (for FY ending March 31, 2027)

Result: Passed

  • Total valid votes cast: 1,824,812,485 shares (100%)
  • Votes in favor: 1,810,658,898 shares (99.2244%)
  • Votes against: 14,153,587 shares (0.7756%)

Item No. 8: Related Party Transactions

Resolution Type: Ordinary (with HPCL-Mittal Energy Limited)

Promoter Interest: Yes

Result: Passed

  • Total valid votes cast: 656,533,054 shares (100%)
  • Votes in favor: 642,378,228 shares (97.8440%)
  • Votes against: 14,154,826 shares (2.1560%)

Scrutinizer's Report

Ragini Chokshi, Partner of M/s. Ragini Chokshi & Co., was appointed as Scrutinizer to scrutinize the remote e-voting and e-voting during the AGM. The scrutinizer confirmed that all resolutions were passed with requisite majority. The notice of AGM was published in Times of India (English), Maharashtra Times (Marathi), and Navbharat Times (Hindi) on August 4, 2026, and dispatched via email to registered members on July 31, 2026.

Compliance Confirmation

The voting process complied with Section 108 of the Companies Act, 2013, Rule 20 of the Companies (Management and Administration) Rules, 2014, relevant MCA circulars, and Regulation 44 of SEBI LODR Regulations. All documents are hosted on the company's website (www.hindustanpetroleum.com) and NSDL's website (www.evoting.nsdl.com).

Additional Information

The company is a Government of India Enterprise with registered office at 17, Jamshedji Tata Road, Churchgate, Mumbai - 400 020. Scrip code: 500104 (BSE), Scrip name: HINDPETRO (NSE).