Meeting Details

  • Type of Meeting: Postal Ballot (Remote E-Voting)
  • Date of Postal Ballot Notice: September 2, 2026
  • Record Date/Cut-off Date: August 28, 2026
  • Voting Period: September 4, 2026 (09:00 AM) to October 3, 2026 (05:00 PM)
  • Result Finalization Date: October 5, 2026

Summary of Proposed Resolutions and Outcomes

Four resolutions were proposed for shareholder approval via remote e-voting:

1. Special Resolution: Appointment of Mr. Rahul Rai (DIN: 10651078) as an Independent Director for a first term of 5 consecutive years.

  • Result: Passed with 100% votes in favor from promoters and 99.9572% from public non-institutions. Overall, 99.9979% of the 14,603,891 votes cast were in favor.

2. Ordinary Resolution: Appointment of Mr. Anil Kumar Nemani (DIN: 05210724) as a Director of the Company.

  • Result: Passed. Promoters voted 100% in favor. Institutional public shareholders showed a split vote (57.7458% for, 42.2542% against). Overall, 99.8633% of the 14,603,391 votes cast were in favor.

3. Special Resolution: Appointment of Mr. Anil Kumar Nemani (DIN: 05210724) as a Whole-Time Director, designated as Executive Director and Chief Financial Officer, for 3 years. Promoters were interested in this resolution.

  • Result: Passed. The vote breakdown was identical to Resolution 2, with 99.8633% of votes in favor.

4. Special Resolution: Approval for extending the timeline for utilization of funds raised by issuance of equity warrants through a Preferential Issue.

  • Result: Passed with near-unanimous support. Promoters and public institutions voted 100% in favor. Overall, 99.9978% of the 14,603,391 votes cast were in favor.

Voting Process and Participation

  • Method: Remote e-voting exclusively, conducted on the platform provided by National Securities Depository Limited (NSDL) (www.evoting.nsdl.com).
  • Total Shareholders on Record Date: 22,865
  • Total Votes Cast: Approximately 14.6 million votes across all resolutions, representing about 41.18% of the total 35,458,605 outstanding shares.
  • Shareholder Category Breakdown:
  • Promoter & Promoter Group: Held 15,097,712 shares. 13,835,112 votes were cast (91.64% participation), all in favor on all resolutions where they were not interested.
  • Public - Institutions: Held 3,525,225 shares. 46,987 votes were cast (1.33% participation).
  • Public - Non-Institutions: Held 16,835,668 shares. 721,292 votes were cast (4.28% participation).
  • Number of Members Voted: 138 members voted on Resolution 1; 137 members voted on Resolutions 2, 3, and 4.

Scrutinizer's Role and Findings

  • Scrutinizer: M/s. GMJ & Associates, Company Secretaries, represented by Mr. Mahesh Soni, Partner.
  • Appointment Basis: Section 110 of the Companies Act, 2013 read with the Companies (Management and Administration) Rules, 2014.
  • Process: The e-voting votes were unblocked on October 5, 2026, at 10:30 AM IST in the presence of two independent witnesses, Ms. Sumriddhi Kabra and Ms. Krushali Pitkar.
  • Conclusion: The scrutinizer confirmed that all ordinary and special resolutions were passed with the requisite majority. The detailed results were annexed to the report.

Compliance Confirmation

The process was conducted in compliance with:

  • Sections 108 and 110 of the Companies Act, 2013.
  • The Companies (Management and Administration) Rules, 2014.
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.
  • Secretarial Standard on General Meetings (SS-2).
  • Relevant MCA guidelines and circulars.

The results are available on the company's website (www.hirect.com) and NSDL's e-voting website.