Meeting Details
The 36th Annual General Meeting will be held on Friday, August 28, 2026 at 9:00 A.M. at the Registered Office of the Company at Near Industrial Development Colony, Delhi Road, Hisar-125005, (Haryana).
Proposed Resolutions and Implications
Ordinary Business:
1. To consider and adopt the audited financial statement of the Company for the financial year ended March 31, 2026, together with the reports of the Board of Directors and Auditors thereon.
2. To declare a dividend of Re. 1/- per share (10%) for the financial year ended March 31, 2026 as recommended by the Board of Directors.
3. To appoint a Director in place of Mrs. Anubha Tayal (DIN-00081391) who retires by rotation and is eligible for re-appointment.
4. To appoint a Director in place of Mr. Abhiram Tayal (DIN-00081453) who retires by rotation and is eligible for re-appointment.
Special Business:
5. To ratify the remuneration of Rs. 50,000 (Rupees fifty thousand only) plus applicable taxes and reimbursement of actual travel and out-of-pocket expenses to M/s Naveen Gupta & Co., Cost Accountants (Firm Registration No. 100920) as Cost Auditors for the financial year 2026-27.
6. To appoint Mr. Manish Jain (DIN: 00300805) as Non-Executive Independent Director for a term of five years from May 30, 2026 to May 29, 2031. Mr. Jain is a 53-year-old advocate with 25 years of experience in civil, arbitration, commercial and corporate litigation.
7. To appoint Mr. Shreyaskar Chaudhary (DIN: 00059059) as Non-Executive Independent Director for a term of five years from May 30, 2026 to May 29, 2031. Mr. Chaudhary is a 50-year-old textile technology graduate with over 25 years of experience in the apparel and fashion industry, specializing in sustainable practices.
Voting Process and Methods
The company will provide facilities for:
- Remote e-voting through NSDL from Tuesday, August 25, 2026 (9:00 am) to Thursday, August 27, 2026 (5:00 pm)
- Physical voting through ballot paper at the venue of the meeting
Members who cast votes by remote e-voting cannot vote again at the meeting. The cut-off date for determining voting rights is August 21, 2026.
Scrutinizer Appointment
The Board of Directors has appointed Mr. Sanjeev Jain, Practising Chartered Accountant (Membership No. 500771), as Scrutinizer to scrutinize both remote e-voting and physical voting in a fair and transparent manner.
The scrutinizer will submit a consolidated report to the Chairman within two working days of the meeting conclusion. The results will be:
- Placed on the company's website (http://www.hisarmetal.com)
- Placed on NSDL's website (https://evoting.nsdl.com)
- Communicated to the stock exchanges
Compliance with Laws and Regulations
The notice confirms compliance with:
- SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
- Companies Act, 2013 and relevant rules
- Secretarial Standard on General Meetings (SS-2)
Dividend Information
The dividend of Re. 1/- per share, if declared, will be:
- Paid within 30 days from the date of declaration
- Paid only by electronic mode to members registered as of August 17, 2026
- Subject to taxation under the Income Tax Act as amended by Finance Act, 2020
The Register of Members and Share Transfer Books will remain closed from Tuesday, August 18, 2026 to Friday, August 28, 2026 (both days inclusive) for dividend payment and the AGM.
Additional Information
The document includes extensive notes on:
- Proxy appointment procedures
- Dividend payment mechanisms including transfer of unpaid dividends to IEPF after 7 years
- Requirements for dematerialization of shares
- KYC requirements including PAN linkage with Aadhar
- Detailed instructions for remote e-voting through NSDL and CDSL systems
- Explanatory statements for each special business item
- Detailed profiles of the proposed independent directors
- Proxy form and attendance slip