HOEC Postal Ballot for Preeti Grover Director Appointment

Type of Meeting: Postal Ballot (remote e-Voting only)
Cut-Off Date: Friday, June 19, 2026
Voting Period: Commences at 9:00 a.m. (IST) on Wednesday, June 24, 2026 and ends at 5:00 p.m. (IST) on Thursday, July 23, 2026
Results Deemed Passed: Thursday, July 23, 2026 (last date of remote e-Voting)

Item No. 1: Appointment of Ms. Preeti Grover (DIN: 00128513) as Non-Executive Independent Director

Ms. Preeti Grover was appointed as an Additional Director (Non-Executive Independent) by the Board of Directors effective May 12, 2026 based on recommendations of the Nomination & Remuneration Committee
Seeking member approval for her appointment as Non-Executive Independent Director for a term of five consecutive years from May 12, 2026 to May 11, 2031
Not liable to retire by rotation
She meets the independence criteria under Section 149(6) of the Companies Act, 2013 and Regulation 16(1)(b) of SEBI Listing Regulations
The Company has received her consent (DIR-2), declaration of independence, and DIR-8 intimation confirming no disqualification
She has registered with the data bank of Independent Directors maintained by Indian Institute of Corporate Affairs

Voting Method: Remote e-Voting exclusively through electronic means
Service Provider: Central Depository Services (India) Limited (CDSL)
Eligibility: Members whose names appear on Register of Members/Register of Beneficial Owners as on June 19, 2026
Voting Rights: Proportional to shares held in paid-up equity share capital as on Cut-Off Date
Proxy Voting: Not allowed, except for Corporate/Institutional Members through authorized representatives
Physical Documents: No physical copies of Postal Ballot Notice or forms are being sent to members

Scrutinizer: M/s. S. Sandeep & Associates, Practicing Company Secretaries (Membership No. FCS No. 5853, CP No. 5987)
Role: Conduct Postal Ballot through remote e-Voting process in fair and transparent manner
Responsibilities: Scrutinize votes cast, prepare Scrutinizer's report of votes for/against, submit to Chairman
Contact: sandeep@sandeep-cs.in for authorization documents from Corporate/Institutional Members

Companies Act, 2013 (Sections 108, 110, 149, 150, 152, 160)
Companies (Management and Administration) Rules, 2014 (Rules 20, 22)
SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (Regulation 30, 44)
MCA Circulars: 14/2020, 17/2020, 20/2020, and latest 03/2025 dated September 22, 2025
Secretarial Standard on General Meetings (SS-2) issued by ICSI

Results will be declared by Chairman or authorized person within prescribed timelines
Scrutinizer's report and results will be placed on Company website (www.hoec.com)
Results will be submitted to Stock Exchanges (BSE, NSE) and CDSL
Available at www.bseindia.com, www.nseindia.com, and www.evotingindia.com

Postal Ballot Notice available on Company website: www.hoec.com
Available on stock exchange websites: BSE Limited (www.bseindia.com) and NSE (www.nseindia.com)
Available on CDSL website: www.evotingindia.com
Relevant documents available for electronic inspection from 10:00 A.M. to 5:00 P.M. (IST) on working days until last voting date

Company CIN: L11100GJ1996PLC029880
Correspondence Address: 'Lakshmi Chambers', 192, St. Mary's Road, Alwarpet, Chennai - 600 018
Email for shareholder queries: hoecshare@hoec.com
Registrar & Share Transfer Agent: MUFG Intime India Private Limited
Technical helpdesk for e-Voting: helpdesk.evoting@cdslindia.com or toll free 1800 21 09911