Meeting Details

The 7th Annual General Meeting (AGM) of HP Adhesives Limited was held on Tuesday, 22nd September 2026. The meeting commenced at 03:30 PM IST and concluded at 03:50 PM IST. It was conducted through Video Conferencing/Other Audio Visual Means (OAVM) on the platform provided by Central Depository Services (India) Limited (CDSL). The deemed venue was the Registered Office of the Company at 11, Unique House, Chakala, Andheri East, Mumbai – 400099.

Attendance

The meeting was chaired by Mrs. Anjana Haresh Motwani, Executive Director and Chairperson of the Company. All existing Directors of the Company were present. The Chairpersons of the Audit Committee, Nomination and Remuneration Committee, Stakeholders' Relationship Committee, and Corporate Social Responsibility Committee were also present. Representatives of the Secretarial Auditor and Statutory Auditors attended the meeting.

Voting Process

Remote e-voting commenced at 9:00 AM IST on Saturday, 19th September 2026 and concluded at 5:00 PM IST on Monday, 21st September 2026. Mr. Shivam Sharma, Proprietor of M/s. Shivam Sharma & Associates, Practicing Company Secretary, was appointed as the Scrutinizer for the e-voting process. Members who attended the AGM but had not voted remotely were given the opportunity to vote electronically through CDSL's platform during the meeting.

Business Transacted

The following items of business from the AGM Notice dated 13th August 2026 were transacted:

Ordinary Business:

  • Resolution 1: To receive, consider and adopt the Audited Financial Statements (including audited consolidated financial statements) of the Company for the Financial Year ended March 31, 2026 and the reports of the Board of Directors and Auditors thereon. (Ordinary Resolution)
  • Resolution 2: To declare a final dividend of 20% i.e. ₹0.40 per equity share of face value of ₹2 each for the financial year ended March 31, 2026. (Ordinary Resolution)
  • Resolution 3: To appoint Ms. Nidhi Haresh Motwani (DIN: 06655834) as Director, liable to retire by rotation, and being eligible, offers herself for re-appointment. (Ordinary Resolution)

Special Business:

  • Resolution 4: To re-appoint Ms. Nidhi Haresh Motwani (DIN: 06655834) as the Executive Director of the Company for a term of 3 (three) consecutive years. (Special Resolution)
  • Resolution 5: To approve the remuneration payable to Ms. Nidhi Haresh Motwani (DIN: 06655834) as the Executive Director of the Company. (Special Resolution)

Shareholder Interaction

Pre-registered members were given an opportunity to express views and ask queries on the resolutions. Mr. Mihir Suresh Shah, Chief Financial Officer of the Company, addressed and responded to the clarifications sought by shareholders. Following the Q&A session, e-voting remained open for an additional 15 minutes for shareholders to cast their votes.

Post-Meeting Disclosures

The e-voting results along with the consolidated Scrutinizer's Report were to be disclosed to the Stock Exchanges and placed on the company's website (www.ahadhesives.com) and CDSL's website.

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