Meeting Details
The 38th Annual General Meeting of Hubtown Limited was held on Friday, September 18, 2026 at 11:00 a.m. through Video Conferencing (VC) / Other Audio Visual Means (OAVM). The meeting commenced at 11:00 a.m. IST and concluded at 11:30 a.m. IST, lasting 30 minutes.
Attendance
83 shareholders were present through VC/OAVM. The meeting was chaired by Mr. Vyomesh M. Shah, Managing Director of the Company, in accordance with Article 86 of the Articles of Association. The Statutory Auditors and Secretarial Auditors attended the meeting.
Voting Arrangements
E-voting facility was provided to members holding equity shares as of the cut-off date of September 11, 2026. The e-voting period was open from Monday, September 14, 2026 (9:00 a.m. IST) to Thursday, September 17, 2026 (5:00 p.m. IST). Mr. Mihen Halani, Proprietor of M/s. Mihen Halani & Associates, Practicing Company Secretaries, was appointed as Scrutinizer to scrutinize both remote e-voting and e-voting at the AGM.
Business Items Considered and Approved
The following items of business from the notice convening the 38th AGM were considered and approved:
Ordinary Business:
1. Adoption of audited financial statements (including consolidated financial statements) for the financial year ended March 31, 2026 and reports of the Board of Directors and Auditors thereon (Ordinary Resolution)
2. Re-appointment of Mr. Vyomesh M. Shah (DIN: 00009596) as director who retires by rotation (Ordinary Resolution)
Special Business:
3. Issuance of FCCB up to US$ 150 Million (Special Resolution)
4. Approval of remuneration of Cost Auditors for financial year 2026-27 (Ordinary Resolution)
5. Approval of Material Related Party Transactions of the Company (Ordinary Resolution)
6. Approval for Material Related Party Transaction(s) to which Subsidiary(ies) of the Company is a party but the Company is not party, as required under Regulations 23(2) and 23(4) of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (Ordinary Resolution)
Key Proceedings
The Chairman informed that the Statutory Auditor's Report on the financial statements for FY ended March 31, 2026 did not contain any qualifications, observations or comments on financial transactions or matters that had adverse effect on the functioning of the Company. The Chairman addressed queries from registered speaker members and provided clarifications.
Post-Meeting Procedures
The results of remote e-voting and e-voting at the AGM, together with the report of the Scrutinizer, will be communicated to the Stock Exchanges and placed on the Company's website at www.hubtown.co.in. Shareholders were granted an additional 15 minutes post conclusion of the AGM for e-voting. The Scrutinizer's team took custody of all voting records after the meeting.