Meeting Details

The 17th Annual General Meeting (AGM) of Ice Make Refrigeration Limited was held on Wednesday, September 30, 2026, at 12:00 Noon (IST). The meeting was conducted entirely through Video Conferencing (VC)/Other Audio Visual Means (OAVM) without the physical presence of members at a common venue. The deemed venue was the company's Registered Office. This format was in compliance with the Ministry of Corporate Affairs (MCA) General Circular No. 03/2025 dated September 22, 2025, and other relevant circulars from MCA and SEBI.

Summary of Proposed Resolutions

Eight resolutions were proposed for shareholder approval at the AGM:

1. Ordinary Resolution: Adoption of the Audited Standalone and Consolidated Financial Statements for the year ended March 31, 2026, along with the Reports of the Board of Directors and Auditors.

2. Ordinary Resolution: Declaration of a Final Dividend of ₹2.25 per equity share.

3. Ordinary Resolution: Re-appointment of Mr. Vipul I. Patel (DIN: 02473121) as a Director who retires by rotation.

4. Ordinary Resolution: Ratification of remuneration payable to the Cost Auditors for the financial year 2026-27.

5. Special Resolution: Re-appointment of Mr. Chandrakant P. Patel (DIN: 02441116) as Managing Director for a period of 3 years effective September 5, 2026.

6. Special Resolution: Re-appointment of Mr. Rajendra P. Patel (DIN: 02441138) as Joint Managing Director for a period of 3 years effective September 5, 2026.

7. Special Resolution: Re-appointment of Mr. Vipul I. Patel (DIN: 02473121) as Joint Managing Director for a period of 3 years effective September 5, 2026.

8. Special Resolution: Authority to MUFG Intime India Private Limited (RTA) for maintaining the Register of Members, Index of Members, and copies of Annual Returns.

Voting Process

The company provided two methods for voting, as mandated by Section 108 of the Companies Act, 2013 and Rule 20 of the Companies (Management and Administration) Rules, 2014:

  • Remote E-Voting: Available from 9:00 AM on September 27, 2026, to 5:00 PM on September 29, 2026.
  • E-Voting during the AGM: Provided to members attending the VC/OAVM meeting who had not cast their votes via remote e-voting.

The cut-off date for determining shareholder eligibility to vote was September 23, 2026. Central Depository Services (India) Limited (CDSL) was the agency engaged to provide the e-voting platform.

Key Voting Outcomes

Based on the Consolidated Scrutinizer's Report dated September 30, 2026, all eight resolutions were duly passed. The total number of shares voted was 11,711,461, representing 64.54% of the total 18,147,308 outstanding shares.

Resolution-wise Results:

| Item | Description | Type | Votes For | % For | Votes Against | % Against | Result |

| 1 | Adoption of Financial Statements | Ordinary | 11,711,461 | 100.00% | 0 | 0.00% | Passed |

| 2 | Final Dividend of ₹2.25/share | Ordinary | 11,711,461 | 100.00% | 0 | 0.00% | Passed |

| 3 | Re-appointment of Vipul I. Patel (Director) | Ordinary | 11,711,244 | 100.00% | 217 | 0.00% | Passed |

| 4 | Ratification of Cost Auditor Remuneration | Ordinary | 11,711,461 | 100.00% | 0 | 0.00% | Passed |

| 5 | Re-appointment of Chandrakant P. Patel (MD) | Special | 11,710,036 | 99.99% | 1,425 | 0.01% | Passed |

| 6 | Re-appointment of Rajendra P. Patel (JMD) | Special | 11,711,244 | 100.00% | 217 | 0.00% | Passed |

| 7 | Re-appointment of Vipul I. Patel (JMD) | Special | 11,711,244 | 100.00% | 217 | 0.00% | Passed |

| 8 | Authority to RTA for Record Maintenance | Special | 11,711,461 | 100.00% | 0 | 0.00% | Passed |

Participation Breakdown:

The scrutinizer's report provided a detailed breakdown of votes polled by shareholder category for each resolution. The promoter & promoter group held 11,707,973 shares and voted 11,686,773 of them (99.82% turnout). Public institutions held 101,948 shares and voted 3,886 (3.81% turnout). Public non-institutions held 6,337,387 shares and voted 20,802 (0.33% turnout).

Scrutinizer's Role and Findings

The Board of Directors appointed Mr. Kashyap R. Mehta (FCS 1821) and, failing him, Mr. Yash K. Mehta (ACS 43020) of M/s. Kashyap R. Mehta & Partners, Practising Company Secretaries, as the Scrutinizer. Their responsibility was to scrutinize the entire voting process (remote e-voting and e-voting during the AGM) and submit a report. The e-voting results were unblocked by the scrutinizer on September 30, 2026, in the presence of two witnesses, Mr. Bandish Rana and Mr. Qaisar Abbas Bukhari. The scrutinizer confirmed that the voting was conducted fairly and the results were based on data downloaded from the CDSL e-voting system. All relevant records were handed over to the company secretary for safekeeping.

Compliance Confirmation

The document confirms that the meeting and voting process were conducted in compliance with:

  • The Companies Act, 2013 and the Rules made thereunder.
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.
  • MCA General Circular No. 03/2025 dated September 22, 2025, and other applicable circulars.
  • The company published the required newspaper advertisements in English and Gujarati on August 22, 2026, and September 9, 2026.
  • The Annual Report for FY 2025-26 was dispatched to members on September 8, 2026.

Additional Information

  • Company CIN: L29220GJ2009PLC056482
  • NSE Symbol: ICEMAKE
  • Total Shareholders on Cut-off Date: 22,977
  • Shareholders Attending Meeting via VC: 45 (13 Promoter & Promoter Group, 32 Public)