AGM Details

The 32nd Annual General Meeting is scheduled to be held on Thursday, September 17, 2026 at 12:00 noon (IST) through Video Conferencing (VC) / Other Audio-Visual Means (OAVM). The registered office of the Company at Office No. 101A, The Capital, G-Block, Plot No.C-70, Bandra Kurla Complex, Bandra (East), Mumbai-400051 shall be deemed to be the venue of the AGM.

Business to be Transacted

Ordinary Business:

  • Item 1: To receive, consider and adopt the Audited Financial Statements of the Company for the financial year ended March 31, 2026 together with the Reports of the Board of Directors and Auditors thereon.
  • Item 2: To appoint a Director in place of Dr. Bidhubhusan Samal (DIN: 00007256), who retires by rotation at this Annual General Meeting and being eligible, offers himself for re-appointment.

Voting Arrangements

The company is providing facility of remote e-voting to its members in respect of all resolutions set forth in the Notice, in compliance with Section 108 of the Companies Act, 2013 and Regulation 44 of SEBI (Listing Obligations & Disclosure Requirements) Regulations, 2015. Central Depository Services (India) Limited (CDSL) has been appointed to facilitate the e-voting process.

Remote e-Voting Period: Monday, September 14, 2026 at 9:00 a.m. (IST) to Wednesday, September 16, 2026 at 5:00 p.m. (IST).

Cut-off Date: Thursday, September 10, 2026 (record date).

Share Register Closure

The Register of Members and Share Transfer Books of the Company will remain closed from Thursday, September 10, 2026 to Thursday, September 17, 2026 (both days inclusive).

Scrutinizer Appointment

Ms. Chandanbala O. Mehta, Practising Company Secretary (Membership No. F6122) has been appointed as the Scrutinizer to scrutinize the voting at the AGM and remote e-voting process.

Director Information for Re-appointment

Dr. Bidhubhusan Samal (DIN: 00007256)

  • Age: 83 years
  • Nationality: Indian
  • Date of Initial Appointment: March 5, 2008
  • Qualifications: M.Sc. (Ag.), Ph.D (Economics), Post Graduate Diploma in Bank Management from NIBM, Pune
  • Expertise: Over 37 years of experience in Banking - Rural Credit, HRD, Security related Market and Industrial Finance. Former Chairman & Managing Director of Allahabad Bank and Industrial Investment Bank of India. Former member of Securities Appellate Tribunal (SAT).
  • Remuneration: Received ₹2,30,000 as sitting fees for attending Board/Committee meetings. Proposed remuneration: ₹30,000 per Board meeting and ₹20,000 per Committee meeting attended.
  • Directorships: Serves on the board of Industrial Investment Trust Limited
  • Shareholding: Holds no shares in the company
  • Board Meeting Attendance: Attended 5 meetings during the year

Communication Method

The Notice and Annual Report 2025-2026 are being sent only through electronic mode to members whose email addresses are registered with the Company or depositories (CDSL/NSDL). Physical copies are not being dispatched. Documents are available on the company's website (www.iitlprojects.com) and BSE website (www.bseindia.com).

Important Instructions for Shareholders

  • Members must register their email addresses with their depository participants (for demat holdings) or with the RTA, Purva Sharegistry (India) Pvt. Ltd (for physical holdings)
  • Members are advised to dematerialize their physical shares as securities of listed companies can be transferred only in dematerialized form since April 1, 2019
  • PAN details must be submitted to Depository Participants (demat holdings) or to the Company (physical holdings)
  • The first named joint holder will be entitled to vote during the AGM
  • Members can inspect relevant documents electronically by writing to iitlprojects@iitlgroup.com